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Brightspace Tip #228: Master Copies of Courses

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A few weeks after the end of the semester, all Spring 2021 courses will be changed to an inactive status. Once the courses are changed to an inactive status, student work and grades will be visible to the instructor but students will no longer have access to the course.

The current policy is that courses will remain on the Brightspace system for three semesters before they are removed. You can request a Brightspace Master Course Shell that you can use to make a copy of your course. Master Course Shells will not be removed from the Brightspace system. If you would like your course content/materials to be available in Brightspace beyond the current retention period of three semesters, you should request a Master Course Shell for the course.

Additionally, instructors who want to build their course before the normal course creation schedule can request a Brightspace Master Course Shell that can be used to develop and maintain their course materials.

A Master Course Shell:

  • Is a course environment an instructor uses to develop and maintain course materials that are used from semester to semester.
  • Is not tied to Banner. Therefore, no students or other users are enrolled into this Shell.
  • Can be used as a "master" where one keeps permanent changes to a course.
  • Faculty may copy content from a Master Course Shell into a Brightspace Course shell as long as they are enrolled as an instructor in both shells.
  • Master Course Shells are not deleted except upon the request of the instructor or when the instructor is no longer employed at Xavier.

Follow these steps to do it.

First, fill out the Brightspace Master Course Request Form.

To copy existing course into a Master Course Shell:

  1. In the NavBar of your Master Course Shell, click on "Course Admin".
  2. Click on the "Import/Export/Copy Components" link.
  3. Click on the "Copy Components from another Org Unit" radio button.
  4. In the Course to Copy option, click the "Search for Offering" button.
  5. Click on the magnifying glass in the "Search for" field.
  6. Click on the radio button to the right of the course you want to make a copy of and then click on "Add Selected".
  7. Verify your selections are correct before proceeding.
  8. At the bottom on the browser window you will click on either "Copy all Components" OR "Select Components" and follow the prompts.

When building a course from scracth:

  1. Add your content and learning activities to your Master Course Shell.
  2. Get into the destination course (the course you want to copy the contents of the Master Course Shell into).
  3. In the NavBar (of the course you want the content copied to), click on "Course Admin".
  4. Click on the "Import/Export/Copy Components" link.
  5. Click on the "Copy Components from another Org Unit" radio button.
  6. In the Course to Copy option, click the "Search for Offering" button.
  7. Click on the magnifying glass in the "Search for" field.
  8. Click on the radio button to the right of your Master Course Shell and then click on "Add Selected".
  9. Verify your selections are correct before proceeding.
  10. At the bottom on the browser window you will click on either "Copy all Components" OR "Select Components" and follow the prompts.

Want more information?

Brightspace Master Course Request Form
Copy Course or Copy Components
Import/Export/Copy - Copy Components video [1:31]

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by MartinHarry from Pixabay

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