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update

D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the November 2022/20.22.11 release that were added to our system last month:

1) Awards – Share achievements with Public URL sharing for awards

Learners can now share their awards with a Public URL directly from the Awards tool using the new Awards Sharing option.

The new method simplifies sharing a badge or certificate to showcase achievements. The user can create a public URL for an award, which can then be shared on a digital resume or social media profile, for example, LinkedIn.

To share an award using a public URL, a learner can navigate to the My Awards page, select the desired award, click the Share link, and then click Create Link.

The Share option in Awards
The Share option in Awards
The Create Link button in Awards
The Create Link button in Awards
The Copy Link button in Awards
The Copy Link button in Awards

As a result, the public URL of the award is generated and appears. Learners can copy and share this link or delete it if needed.

Previously, there were no methods of directly sharing learners' awards with external resources without first sharing them with another tool.

This feature implements the following PIE item:

  • D5202 (Make Awards/Badges External).

2) Media Library – Create content with webcam recordings

This update introduces a webcam feature as an option in Media Library. Users can create both video and audio-only recordings, which improves their ability to directly record content for their course within Media Library.

Note: The Video Note record bar is now changed to show the New Recording option and the Audio only toggle. To record a video, or video note, click New Recording. To record only audio, or an audio note, toggle the Audio only switch to ON.

The Add drop-down menu in Media Library, with the Record Webcam option selected
The Add drop-down menu in Media Library, with the Record Webcam option selected
Webcam Recording session in Media Library
Webcam Recording session in Media Library
Record Webcam dialog box with the Title and Description fields, as well as auto-captioning options in Media Library
Record Webcam dialog box with the Title and Description fields, as well as auto-captioning options in Media Library

3) Media Library – Easily search content with improved filter-sort options

Media Library now offers improved filter-sort functionality when searching for files. Audio-visual content is now easier to find and improves options for finding content in Media Library.

Users can search for specific pieces of content using the following old and new filters:

  • (NEW)Content Type: Audio, Video, or Both
  • (NEW)Source: Where content was added from. Multiple filters can be selected. Filters include:
    • Content - Uploaded from the Content tool
    • Media Library - Uploaded or created in Media Library
    • Audio or Video Note - Content created in Audio or Video Note
    • Capture App - Created and published via the Capture App
    • Imported - Added from course imports
    • Other - Content added prior to the addition of source tracking
  • Date Modified
    • Note: Changes to Date Deleted on the Recycle Bin screen.
  • Date Created

Note: Quicklinks are not available with this release, but will be available in a future release with the same options.

Search filters in the Media Library Management tool
Search filters in the Media Library Management tool
Search filters in the Media Library ISF plugin
Search filters in the Media Library ISF plugin

4) Media Library – Improve the content consumer experience by viewing and downloading audio-video transcripts

Users can now view and download transcripts from audio-video content in Media Library with the new Transcript View. This update consolidates and ensures that the media player experience is the same for all files uploaded to Media Library.

Transcript View allows users to pair playback of a video file with the captions scrolling as opposed to the standard bottom of the screen. This introduces a button in the media player that allows users to download the transcript in TXT format or the caption track in VTT format to their device. The ability to turn on Transcript View is an option in the media player's menu.

This feature fulfills the following PIE item:

  • D9297 (Introduce transcripts for video captions).
Media Player with the View transcript option highlighted
Media Player with the View transcript option highlighted
Media Player in the Transcript View mode
Media Player in the Transcript View mode
Media Player Transcript and Captions download options
Media Player Transcript and Captions download options

Note: Transcript view and the download function will only appear if transcripts have been generated for the content.

5) Pulse – Personalize notifications for email and SMS

This feature builds upon the Personalize push notifications feature originally released in October 2022/20.22.10. With the release of this feature, you will be able to choose which email or SMS notifications you receive by accessing settings directly from the Pulse app. Previously, you could only personalize email notifications through Brightspace.

The Instant Notifications section of the Email/SMS Notifications page in Pulse
The Instant Notifications section of the Email/SMS Notifications page in Pulse

6) Improved population method for calculating standard deviation

With this release, in Quizzing statistics, the method of calculating standard deviation from the sample standard deviation is changed to the population standard deviation.

The population standard deviation (Excel STDEV.P) is a more appropriate method since sampling is not conducted when calculating statistics. This new method ensures that the values in Quizzing are consistent with the ones calculated in the Performance+ Assessment Quality Dashboard and are statistically more correct. The updated value appears in the Brightspace Quizzing tool after viewing Quiz Statistics or downloading reports.

7) Rubrics – Clarify grading criteria by editing text fields in assessed rubrics

Users with the new Edit Assessed Rubrics permission can now edit the text fields in rubrics that have already been used for evaluation. This feature is intended to let instructors correct spelling errors, clarify wording, and make other minor changes that do not impact the academic integrity of the rubric. Instructors still can't make structural changes (such as adding evaluation levels or criteria), edit points, or add outcome alignments to assessed rubrics.

Previously, after an instructor used a rubric for an evaluation, the rubric was locked and couldn't be edited. To make changes, instructors had to completely remove the rubric, make edits to a copy of the rubric, attach the copy of the rubric to the grade item, then redo all the assessments.

Alert box on the Edit Rubric page with new Edit Text button
Alert box on the Edit Rubric page with new Edit Text button
The Edit Rubric page showing which text fields can be edited within an assessed rubric
The Edit Rubric page showing which text fields can be edited within an assessed rubric

If you are interested in getting more information about these and all the November Continuous Delivery updates, refer to the Brightspace Platform November 2022/20.22.11 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

typewriter with the word feedback on a piece paper

Instructors can create surveys in Brightspace and use the statistics tools to monitor current course trends, seek opinions, and assess user satisfaction.

Surveys are an excellent way to solicit feedback from learners regarding any aspect of a course. You can gather anonymous or non-anonymous opinions and information from users. Unlike Quizzes, survey questions do not have to have right or wrong answers and Likert-style rating questions are possible.

Some examples of the types of uses for surveys are: seeking feedback on the effectiveness of active learning exercises, the need for clarification of course material, and/or seeking suggestions for course improvement.

ICYMI, read my New Twist on End-of-Semester Evaluations blog post.

Follow these steps to do it.

To create a survey:

  1. On the NavBar, click Activities, then click Surveys.
  2. On the Manage Surveys page, click New Survey.
  3. Enter a Name and select additional settings for your survey (e.g. choose the option to give instant feedback and/or make results anonymous).
  4. To add questions directly to the survey, click Add/Edit Questions. Alternatively, you can add questions from the Question Library.
  5. Click Done Editing Questions to return to the survey page.
  6. Click the Restrictions tab to modify the survey's availability.
  7. Uncheck the Hide from Users checkbox.
  8. Specify a date range for the survey, if appropriate.
  9. Set the attempts allowed for the survey.
  10. Click Save and Close.

To track survey progress and results:

Based on how you have set up the survey properties, you might see a list of all users or just the overall survey results with anonymous responses.

  1. On the NavBar, click Activities, then click Surveys.
  2. On the Manage Surveys page, click the context menu next to the name of your survey and click Statistics.
  3. In the Users tab, search for users and their listed attempt types. You can restrict your search of survey results by attempt in the Attempts tab.
  4. To view a specific user's results, click on an individual attempt. To view the number of attempts per question within a survey, click View Overall Results at the bottom of the page.

Want more information?

Setup a Survey (video)
Ensure anonymous survey participation
Track Survey Progress and Results
Monitor Course Trends and Assess Satisfaction

Question Library Quick Reference Guide (pdf)
Benefits of Question Library (video)
Create a New Question (video)
Import Questions into Question Library (video)

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "Feedback" by Dennis Skley is licensed under CC BY-ND 2.0

Facilitating Group Work in Your Brightspace Course [42:04]

Thanks to those of you who attended last week's Facilitating Group Work in Your Brightspace Course workshop. The workshop, the twelfth in our #LEX Advanced series, helps you to build on the skills you learned in the #LearnEverywhereXULA course. The focus of this workshop was to show you how you can use the Brightspace Groups tool for online group activities and build community in your courses.

In case you missed last week’s training session or if you attended the training session and want to recap what was covered, a copy of the workshop recording and resources referenced in the workshop are available. You can find the workshop recording and other resources in support of the workshop on the CAT+FD wiki.

Additionally, if you did not get the opportunity to earn a digital badge for participating in the workshop, it's not too late to earn that badge. We have a corresponding “Group Work” module in the #LearnEverywhereXULA (#LEX) course that you can complete to earn a digital badge for this topic. The badge will count towards your #LEX Advanced certification.

update

D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the October 2022/20.22.10 release that were added to our system this month:

1) Brightspace Pulse – Access links and images in module descriptions when you’re on-the-go

To help improve the overall experience in Brightspace Pulse, users will be able to view module descriptions in a web view that displays images and preserves links. This presents a new user experience that is more aesthetically pleasing and functional.

Previously, users could only view module description text without any rich text elements or HTML. This meant that any links or images placed in a module description in Brightspace were not preserved or available in the module description while using Brightspace Pulse.

The new View description option in Brightspace Pulse with images and functional links.
The new View description option in Brightspace Pulse with images and functional links.

2) Brightspace Pulse – Personalize push notifications

To help improve the flexibility of push notifications in Brightspace Pulse, users will be able to choose which push notifications they receive. Previously, it was not possible to limit or control push notifications.

This feature implements PIE item D8239: Controlling Pulse Notifications from the Student’s Profile Notifications/Settings Page.

Push Notifications settings in Brightspace Pulse.
Push Notifications settings in Brightspace Pulse.

3) Grades – Removal of unused and duplicated grade schemes in Grades

Building on the Grades – Copy grade items only copies unique or in-use grade schemes | Updated feature released in the July 2022 / 20.22.7 release, this update performs a one-time deletion of all unused or duplicate grade schemes, leaving only unique grade schemes. This ensures increased performance during grade scheme copies and reduces errors when attempting to access grade schemes in existing org units where a large number of grade schemes exist.

Instructors may see their lists of grade schemes reduced as part of the release.

If you are interested in getting more information about these and all the October Continuous Delivery updates, refer to the Brightspace Platform October 2022/20.22.10 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

keyboard with a search key

Have you ever met with a student and wanted to review that student’s grades with the student, but couldn’t because the Grade Book shows the grades of all the other students? This isn't a problem in Brightspace. You can use the Grade Book search to temporarily hide the grades of all the other students and only show the grades for a single student.

Follow these steps to do it.

To display one row in the Grade Book:

  1. On the NavBar, click Grades.
  2. On the Enter Grades page, enter the first and last name of the desired student in the Search For field and then click on search icon.
  3. When done, you should only see the selected student.

Note: If you have more than one student with the same name, you can enter the 900 # of the desired student in the Search For field. Ultimately, your search results should yield the row with the desired student's record.

Manage Grades tab with Search For field identified

To display all rows in the Grade Book:

  1. On the Enter Grades page, click on the Clear Search link.

Manage Grades tab with Clear Search link identified

Want more information?

Brightspace Tip #351: Grade Book
Understanding the Grades Tool

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "Search Key" by GotCredit licensed under CC BY 2.0

group of people each with one foot in a circle showing off their colorful socks and shoes

Wednesday, October 19th, is International Pronouns Day. International Pronouns Day is celebrated on the third Wednesday of October and seeks to make respecting, sharing, and educating about personal pronouns commonplace. Referring to people by the pronouns they determine for themselves is basic to human dignity. Being referred to by the wrong pronouns particularly affects transgender and gender nonconforming people. For more information about International Pronouns Day visit pronounsday.org.

ICYMI, read Bart’s “Yes, you should totally tell your students your pronouns” blog post.

Did you know, users now have the option to indicate their pronouns in their Brightspace user profiles? Brightspace user profiles are visible to anyone who shares a course with a particular user, including students, instructors, administrators, etc.

The area under Account Settings, where you can set your pronouns
The area in your Account Settings, where you can set your pronouns
A user profile card with the pronouns displayed
A user profile card with the pronouns displayed
Classlist showing pronouns highlighted to the right of the name of a learner
Pronouns display in the 'Last Name, First Name' column of Classlist, to the right of the user's name, in parentheses. User name text is blue, pronoun text is grey.

Celebrate International Pronouns Day by entering your pronouns into Brightspace and invite your students to do the same.

If you are looking for a good pronoun primer on inclusive teaching, check out this Gender Diversity and Pronouns resource from the University of Michigan.

Follow these steps to do it.

To enter your pronouns:

  1. From your Personal Menu click on Account Settings.
  2. Check the Allow others to see my pronouns box.
  3. Click on the Use different pronouns radio button and enter your pronouns.
  4. Click on Save and Close.

Want more information?

Navigate Brightspace Learning Environment - Account Settings – Learner (video)

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image Credit: "Footwear" by Julie Falk is licensed under CC BY-NC 2.0

keyboard with a preview key

The instructor’s view of grades is not the same as the learner's view of grades. Did you know you can get a preview of what a learner sees when they view their grades in your course?

To verify what a learner sees when they view their grades, an instructor can Preview the learner's grades.

Follow these steps to do it.

To Preview a learner's grades you should:

  1. On the NavBar, click Grades.
  2. On the Enter Grades page, select "Preview" from the contextual menu associated with a learner name from the table. The Grades will appear in a new pop-up window.

NOTE: If you are meeting with a student and want to hide the grades of the other students, you should use the Grade Book Search to do so.

Want more information?

Preview Learner Grades
Brightspace Tip #351: Grade Book
Brightspace Tip #211: Grade Book – Search
Understanding the Grades Tool

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "preview key" by jflorent is licensed under CC BY 4.0 and is a derivative of "Education Keyboard Button" by GotCredit used under CC BY 2.0

pencil, eraser, and graph paper with hand written math problems

One of the top requests from math and science faculty using Respondus LockDown Browser / Respondus Monitor is a way for students to show their work at the end of an online exam. This feature is now available!

The "Show Your Work" feature allows students to upload hi-resolution images of worksheets they've prepared during their exam. If this setting is enabled by the instructor, the student will be given the opportunity to upload photos of their work immediately after they submit their exam.

Respondus Monitor: Show Your Work Feature [2:11]

Want More Information

Using the "Show Your Work" feature in Respondus Monitor
Brightspace Tip #200: Respondus LockDown Browser / Respondus Monitor

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by Dx21 from Pixabay

grade book page

The Brightspace Grades Tool is useful for providing students with up-to-date information about their current standing in the course. For instructors, it’s useful for assigning and keeping track of student grades. Students can view grade entries and monitor their progress throughout the course.

As an instructor, you can determine how to set up your Grade Book to best reflect your approach to evaluation, including the grading system and grade scheme that is most appropriate for your course. You can select how grades display to learners, how they update in the Grade Book, and how you want to deal with ungraded items. You can create grade items for projects, assignments, discussions, quizzes, etc. to include in your Grade Book, and even associate them with other tools (e.g. Assignments, Quizzes, Discussions).

Follow these steps to do it.

Listed below are links to how-to documents to help you to use the Grades Tool:

Want more information?

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo Credit: Grade book by David Mulder | CC BY-SA 2.0

Do you want to see the coursework that needs to be graded all on one page in Brightspace? The Quick Eval tool can help.

Quick Eval is a tool that allows evaluators to see a list of unevaluated learner submissions from all their courses. Submissions from Assignments, Discussions, and Quizzes are displayed in one location to improve efficiency when locating work that requires evaluation and providing feedback to learners.

Evaluator view of the Quick Eval list
Evaluator view of the Quick Eval list

Evaluators can sort, filter, and search submissions to prioritize their evaluation work. Sorting can be done using the first or last name of the learner, Activity Name, Course Name, and Submission date. Filtering can be done using one or more of the following categories: Activity Name, Course Name, and Submission Date. Clicking on a user’s name opens an evaluation screen directly from the Quick Eval list where the evaluator can complete their assessment. The search function in Quick Eval allows evaluators to locate submissions for evaluation by searching for a specific user, assignment, quiz, discussion topic, or course.

When learner submissions are evaluated and published, they no longer show up in the Quick Eval list. An empty Quick Eval list gives educators confidence that no learner submissions are pending evaluation.

Quick Eval Widget

Did you know that Quick Eval can be added to your course homepage as a widget? The Quick Eval widget displays a list of up to six activities with submissions to evaluate. The activities are sorted by due date, with the earliest date first. The icon indicator in the widget shows the type of activity (assignment, discussion, or quiz), and the number of unevaluated submissions for each activity.

Activities dismissed in the Quick Eval tool are not displayed by the Quick Eval widget.

The Quick Eval widget on course homepage displaying no submissions needing evaluation
The Quick Eval widget on course homepage displaying no submissions needing evaluation
The Quick Eval widget on the Organization homepage displaying unevaluated activities from multiple courses
The Quick Eval widget on the Organization homepage displaying unevaluated activities from multiple courses

If you interested in customizing your course homepage with widgets, here are some blog posts with information that explains how to do it:

Follow these steps to do it.

To access the Quick Eval page:

  1. On the NavBar, click Activities, then click Quick Eval.
  2. All ungraded submissions will be displayed. You can sort submissions by first and last name, activity name, course, or submission date. You can also filter results.
  3. Click the learner's name to evaluate the submission.
  4. To return to Quick Eval page, click Back to Quick Eval.
  5. As you complete and publish evaluations they will no longer appear in Quick Eval.

Want more information?

About Quick Eval
Grade Submissions Using Quick Eval (video)
Evaluating Activities Using Quick Eval

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.