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D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the January 2022/20.22.1 release that were added to our system this month:

1) Brightspace Learning Environment – Improved editing features in Audio-Video Editor

This feature introduces new capabilities to the Audio-Video editor for files uploaded to the Content Service. Users can now edit video timelines, create chapters, and add captions to their videos. D2L recommends using the desktop experience when editing audio-video files.

Video files uploaded as topics in Classic Content (through the Upload/Create > Video or Audio workflow) can be edited from course content. Video Notes can be edited with the new Audio-Video Editor as well.

Example of the Advanced Editing link in the Audio-Video Editor
Example of the Advanced Editing link in the Audio-Video Editor

Editing timelines allows users to skip unwanted sections of a video recording.

Chapter titles can be used to create a Table of Contents for videos to allow quick navigation to specific sections.

Captions can be uploaded from a .vtt or .srt file or automatically generated to make videos accessible to all users.

An example of Advanced Editing options in the Audio-Video Editor
An example of Advanced Editing options in the Audio-Video Editor

NOTE: The editor features are available for all Video Notes AND for newly uploaded audio-video files. The editor features DO NOT apply to files that were uploaded prior to this feature being introduced. Audio/Video files that were uploaded prior to our January 2022 Continuous Delivery Updates and are located in Manage Files, will not see the Advanced Edit workflow. Migrating these videos is currently a manual process involving downloading and re-uploading your media files through the Upload/Create > Video or Audio workflow in Content.

This feature addresses the following accessibility criteria:

  • WCAG 2.1 Success criterion WCAG 1.2.2 Captions (Prerecorded)

For additional information, including screenshots, of the updated Audio-Video player and editor visit the Evolving the Audio-Video Experience blog post in the Brightspace Community.

2) Brightspace Learning Environment – Improved viewing features in Audio-Video player

To improve the functionality of the Audio-Video player in Brightspace Learning Environment, multi-bitrate streaming, and search functionality are now available.

Multi-bitrate streaming allows high-definition videos to be played at standard definition to reduce the bandwidth necessary for users to watch videos.

The new search functionality allows users to locate key words in video captions and quickly navigate to those sections.

An example showing the search for a keyword in the video caption track
An example showing the search for a keyword in the video caption track

This feature addresses the following accessibility criteria:

  • WCAG 2.1 Success criterion WCAG 1.2.2 Captions (Prerecorded)

For additional information, including screenshots, of the updated Audio-Video player and editor visit the Evolving the Audio-Video Experience blog post in the Brightspace Community.

3) Brightspace Learning Environment – Supported browsers

With this release, Brightspace Learning Environment's browser version check now displays warnings for browsers earlier than the following versions:

  • Chrome 93 (released in August 2021)
  • Safari 13 (released in September 2019)
  • Firefox 91 (released in August 2021)
  • Edge 93 (released in August 2021)

You can access Brightspace Learning Environment with older versions of the supported browsers; however, D2L does not test Brightspace Learning Environment against these older versions. This means you may encounter unexpected user interface behavior and appearance or broken and unsupported functionality. In most cases, D2L does not fix software defects experienced in unsupported browser versions. For an optimal experience that offers better performance, accessibility, and security, D2L strongly recommends that all users access Brightspace Learning Environment with the latest version of a supported browser.

4) Brightspace Pulse – Subscription notifications for Discussions

With this release, subscription notifications in Brightspace Pulse are now consistent with subscription notifications in Brightspace Learning Environment. From the Notifications > Subscriptions tab in Brightspace Pulse, learners now receive all replies to discussions they are subscribed to and @mentions in discussion threads. Previously, the subscription notifications that learners received in Brightspace Pulse were inconsistent with the subscription notifications that they received in Brightspace Learning Environment.

5) Calendar – Improvements to Date and Time Selection Web Components

Building upon the Calendar – Improvements To Date And Time Selection Web Components | Updated feature released in Brightspace Platform March 2021/20.21.3 Release Notes, this release updates the date and time picker in Brightspace Learning Environment to include the following usability changes:

  • The Set to Today button is renamed to Today. The Today button continues to set the date and the time based on the context. For example, choosing Today for an End Date sets the current date and sets the time to 11:59 PM.
  • Added a Now button that sets the current date and time. The Today and Now buttons only appear when a date and time are required. When only a date is required, only the Today button appears and functions the same as the Now button.
  • The Today, Now, and Clear buttons are center-aligned in the date and time picker.
The new date and time picker
The new date and time picker
The previous date and time picker
The previous date and time picker

This feature addresses the following accessibility criteria:

  • WCAG 2.1 Success criterion 2.1.1 Keyboard

6) Content Service – Uploaded media files use Content Service

To improve the functionality of audio-video files in Brightspace this feature ensures most audio-video files are handled by the Content Service. The new capabilities are documented in the Brightspace Learning Environment – Improved viewing features in Audio-Video player | New, and the Brightspace Learning Environment – Improved editing features in Audio-Video Editor | New features from this release. Newly uploaded audio-video files can now take advantage of all the features of the Content Service, and similar behavior is experienced in all locations where media files can be uploaded or edited. Audio-video files that were uploaded prior to this release do not have access to the features available to files hosted by the Content Service. All audio-video files uploaded to Content service are now automatically converted to mp4 files (or mp3 for audio) to ensure they are playable on all supported devices.

Note: Videos uploaded as Assignment submissions or uploaded to a course’s Manage Files area continue to use the legacy method for handling files.

7) Discussions – Scoring Rubric drop-down for evaluations

To make the Discussion evaluation consistent with the Assignments evaluation, this feature adds the Grading Rubric drop-down to the sidebar menu. This allows the instructor to choose a grading rubric when evaluating a discussion.

If a normal topic assessment with Points/Custom Points-based rubric is selected, this rubric is the one whose score transfers to the Overall Grade field. The score transfer does not occur if Allow assessment of individual posts or a Percentage rubric is selected.

The new Discussions evaluation with the Grading Rubric drop-down
The previous Discussions evaluation without the Grading Rubric drop-down
The previous Discussions evaluation without the Grading Rubric drop-down

If you are interested in getting more information about these and all the January Continuous Delivery updates, refer to the Brightspace Platform January 2022/20.22.1 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

Utilize Brightspace to Help Students Stay on Track [56:03]

Thanks to those of you who attended this week's Utilize Brightspace to Help Students Stay on Track workshop. The workshop, the ninth in our #LEX Advanced series, helps you to build on the skills you learned in the #LearnEverywhereXULA course. The focus of this workshop was to provide training on ways you can utilize Brightspace tools to help your students to manage their time and track their learning progress.

In case you missed this week’s training session or if you attended the training session and want to recap what was covered, a copy of the workshop recording and resources referenced in the workshop are available. You can find the workshop recording and other resources in support of the workshop on the CAT+FD wiki.

The Discussions tool has a new @mentions feature. Within the Discussion tool, users can now tag other users within the same course using @mentions. Tagged users are notified by alerts in the Minibar directing them to the thread in which they were tagged. Additionally, users can edit their notification settings and opt to receive email notifications when they are tagged in discussions.

Brightspace Editor with @mentions identifying users who match the criteria
The @mentions will identify users who match the criteria

You may be wondering how @mentions could enhance your class discussions. Here are a couple of examples:

Example 1:

@Mentions can help thread together concepts from multiple people in a discussion. For example, student A may be reading through discussion posts and sees that fellow classmates (Jayne and Francis) are making similar points in their posts but they are coming from completely different starting points. Student A wants to draw Jayne and Francis into a conversation with each other. Student A could post something like, "Hey @Jayne, did you see that @Francis agrees with you on x and y, but starts with presupposition b instead of a? What do you think about his presupposition?" Both Jayne and Francis would receive notification that they have been tagged in the discussion. Likewise, you as the instructor, could use the @mentions to tag students to draw them into a conversation.

Example 2:

You have a student that wants to draw you, as the instructor, into the conversation for clarification. The student could use the @mentions to tag you. You would receive notification alerting you that you have been tagged and you could prioritize responding to that thread before reading through all the others.

Do you have other examples of how @mentions could be useful in discussions? If so, please leave a comment on this post.

Notifications in the minibar showing @mentions the user is tagged in
Tagged users receive notification in the minibar

Follow these steps to do it.

To use @mentions in a discussion:

  1. Navigate to the forum topic or thread where you want to use @mentions.
  2. Post as normal by selecting Reply to Thread or Start a New Thread.
  3. To tag a user, type @ and begin typing their first or last name.
  4. The user will appear on a list under the text. Select the user to tag them.
  5. The @mention will display the user's first and last name.
  6. Select Post when you are done.

Want more information?

Plan and Facilitate Quality Online Discussions
Tips to Improve Online Discussions
How-to Resources for Discussion Forums
Brightspace Tip #201: Notifications

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

journal with ink pen

Many instructors are using reflective journaling as a teaching strategy. Reflective journaling is used as a means of aiding reflection, deepening students' understanding and stimulating critical thinking.

Brightspace does not have a Journal tool. However, you can setup private discussion forums for journaling using the Groups and Discussions tools. A private discussion forum is the same as any other discussion forum, except that only the instructor and an individually assigned student have access to the posted threads and replies. A private discussion forum ensures that students cannot see each other’s posts, but instructors can still respond and assign grades to the discussion threads.

IMPORTANT: Each group in Brightspace has a maximum capacity of 200 participants and is restricted to 200 groups per category. You WILL NOT be able to set up private discussions for journaling if your enrollment is more than 200.

Follow these steps to do it.

To setup private discussions for journaling:

Want more information?

Use Private Discussions for Journaling (video)
Setup Private Discussion Boards for Individual Students

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: Image by CharuTyagi from Pixabay

Instructors can use Replace Strings to personalize Brightspace. Replace strings allow instructors to customize course content and communications in Brightspace by incorporating the intended learner's personalized information, such as their first name, automatically.

Example of a personalized Course Homepage
Example of a personalized Course Homepage

Use Replace Strings to create a more personalized learning environment. For example, you can personalize a welcome message, announcement, and/or honor pledge by including the learner’s name.

Follow these steps to do it.

Enter the {FirstName} replace string variable (must be enclosed in curly bracket) in the Brightspace Editor when you want to substitute the learners’s first name. Enter the {LastName} replace string variable when you want to substitute the learner's last name.

Example #1

In an announcement, enter:

Hi {FirstName}! Welcome to this...

Replace String in an Announcement example
Replace String in an Announcement example

Example #2

In module description, enter:

Welcome {FirstName}! Welcome to the study of...

Replace String in a module description example
Replace String in a module description example

Example #3

For an acknowledgement in an honor pledge, enter:

I, {FirstName} {LastName}, acknowledge that...

Replace Strings in an honor pledge example
Replace Strings in an honor pledge example

NOTE: Not all Replace Strings are available in all areas of Brightspace and Replace Strings do not work when sending email inside of Brightspace.

Want more information?

Using Replace Strings (pdf)
About Replace Strings
Teaching Tip - Use Replacement Strings for Personalization (video)
Brightspace Tip #237: Release Conditions
Customize Learning Paths Using Release Conditions (video)
Content - Attach a Release Condition (video)
Quizzes - Attach a Release Condition to a Quiz (video)
Best Practices for Setting Release Conditions
Customize Your Course Homepage

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Help road signsInstructors Quick Start Tutorial
  • Brightspace How-to Documents
  • Frequently Asked Questions (FAQs)
  • Brightspace Training Recaps
  • Brightspace Tips
  • Brightspace Help (on D2L's website)
  • Brightspace Community
  • Live Chat icon

    Additionally, if you are having difficulties using any of the course tools, you can get help from D2L. This help is available 24/7 via Email and Live Chat. You will find links for Email Support and Live Chat Support in the Help menu on the NavBar (inside of Brightspace). You must be logged into Brightspace to access the Email and Live Chat Support links.

    Help Menu

    Want more information?

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Image credit: Image by geralt from Pixabay

    Brightspace Pulse is a mobile app that can help learners stay connected and on track with their Brightspace courses. It provides one easy view of course calendars, readings, assignments, evaluations, grades, and announcement items. The app can help learners make better decisions about how to handle their workload, when to submit assignments, and when to prepare for tests. Real-time alerts can let learners know when classes are canceled, class is meeting in an alternate location, or new grades are available. The schedule view and weekly visualization enables learners to quickly at a glance view what is due today, this week, and upcoming across all their courses.

    While the Brightspace Pulse app is designed for the learner, instructors can benefit too.

    Brightspace Pulse App on iPhone

    While the Brightspace Pulse app is designed for the learner, instructors can benefit too. When instructors enter due dates or end dates for assignments and activities the information is populated in the Pulse app enabling learners to stay connected and on track. Thus, instructors can spend less time reminding and more time teaching.

    Instructors can make their courses Pulse friendly by including due dates or end dates for assignments and activities. When instructors do not enter due dates or end dates, no associated information is available in the Pulse app.

    The Pulse app is great for helping students stay on track in face-to-face classes as well. Instructors can set up their face-to-face assignments and activities as events in the Brightspace course calendar. Students will get those date feeds in the Brightspace Pulse app.

    Help keep students on track for success in all their courses by including a due date or end date for assignments and activities.

    Want more information?

    Brightspace Pulse App
    Brightspace Tip #112: Due Dates
    Pulse Dates - Set Date Restrictions for Content (video)
    Pulse Dates - Set Date Restrictions for an Assignment (video)
    Pulse Dates - Set Date Restrictions for a Discussion Topic (video)
    Pulse Dates - Set Date Restrictions for a Quiz (video)
    Pulse Dates - Set Date Availability for a Calendar Event (video)
    Brightspace Tip #251: Manage Dates
    Brightspace Tip #248: Drip-Feeding

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Twitter icon on smartphone

    Twitter has proven itself to be a valuable tool for educators. ICYMI, read my Teaching with Twitter blog post for more information about the creative ways educators are using Twitter.

    Twitter for education? It's actually a good idea.

    Instructors have the option to customize the look of their Brightspace Course Homepages to suit their needs. Some instructors who use Twitter in conjunction with their courses find it useful to embed Twitter feeds into their Brightspace Course Homepage.

    Twitter made a change to the way you generate an embed code for a Twitter feed. To generate a Twitter embed code you should use publish.twitter.com. Additionally, with this change you can no longer get an embed code for a Twitter hashtag timeline. You can only generate a button for the Twitter hashtag.

    Once you generate your Twitter embed code you would place it in a custom widget and then put the custom widget on your course homepage.

    sample course homepage
    Example of course home page with Twitter feeds

    Want more information?

    Design a Course Homepage with Widgets (pdf)
    Place Twitter Feed in Custom Widget (pdf)

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Brightspace Known Issues
    Continuous Delivery release notes
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Image credit: "Twitter app icon on smartphone screen" by Yuri Samoilov is licensed under CC BY 2.0

    One of the changes implemented in our system with our July Continuous Delivery Updates was the end-of-life status for the old My Courses Widget sort logic. This means the old My Courses sort logic has been retired. With this change, the My Courses Widget now uses the Updated Sort Logic setting by default.

    The Updated Sort Logic is intended to better organize the courses in the My Courses widget. The Updated Sort Logic presents both pinned and unpinned courses in the My Courses Widget, promoting the pinned courses to be displayed first in the widget.

    The updated sorting logic in the My Courses Widget does not auto-pin courses, and allows the end-user to pin and rearrange courses in an order that makes sense to them. The updated sort logic tries to populate the widget with up-to 12 courses, starting with the user’s pinned courses, then pulling in unpinned courses by enrollment date until the widget contains 12 courses. The result is that most users get a sensible My Courses Widget with no intervention on their part, while pinning and customization is still available for the users who need it.

    Screenshot of the Pinned tab in the My Courses widget
    The Pinned tab appears in the My Courses widget when users pin courses

    A new Pinned tab now appears in the My Courses widget. The “Pinned” tab displays only the courses that a user has pinned, similar to the old sort logic. The Pinned tab allows learners and instructors to create a curated view of their pinned courses. Clicking on the push pin to the right of the course name in the Course Selector will pin/unpin the course.

    An example of pinning a course from course selector
    Pin/unpin courses from the course selector

    The Pinned tab appears in the widget only after a user pins a course in the Course Selector. The tab remains in view until all courses are unpinned. The My Courses widget remembers the last viewed tab and shows that same tab the next time the homepage is viewed. This makes it easy for instructors and learners who only wish to view pinned courses to see those courses upon login.

    NOTE: The Pinned tab only appears when a user has one or more course pinned – tabs are not displayed to the user that contain 0 courses.

    The View All Courses navigation drills down into the courses by showing manually pinned courses, followed by current enrollments, then future enrollments (if available and visible to the user), then past enrollments (if available or visible to the user) as the default sort. If the user changes the sort order, the filter does not separate pinned courses from other courses based on sort order, filters, and search terms.

    Want more information?

    Retirement of the Old My Courses Widget Sort Logic
    About the My Courses Widget

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Due to the surge of the COVID-19 omicron variant, the university announced plans to start the semester with in-person classes shifting to meeting remotely. This unplanned semester start may force you to rethink how you will approach teaching and learning during this disruption.

    When classes start next week, many faculty will move to meeting with their classes remotely at the regularly assigned class time. One question related to teaching remotely that we have been asked is about using Zoom for class meetings. In particular, some faculty want to know if they can use their personal Zoom accounts for class meetings. While there is no university policy that says you cannot, we suggest you use your XULA Zoom account for several reasons.

    Zoom link identified in NavBar

    If you create a meeting in your personal Zoom account and provide your students with the Zoom link they will be able to attend the class meeting. However, an advantage to setting up the Zoom class meetings inside your course is that this can force your students to login to the course for each class meeting. This is helpful in recording their attendance. To have attendance automatically recorded in Brightspace, students need to access course content from your course for that day. Any activity inside the course is acceptable for recording attendance. It could be a link they click on, submit an assignment, take a quiz, participate in a discussion, etc. Even just clicking on the "Content" menu link in your course will count for attendance.

    You must activate your XULA Zoom account in order to use Zoom in Brightspace. Activation is a one-time action on your part.

    We have a number of Zoom resources that you may find helpful:

    Did you know you can view Zoom usage reports to see the participants who attended the meeting and the amount of time they spent in the meeting? Here’s a link to how-to that explains how to view your Zoom usage reports.

    Want More Information?

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Brightspace Known Issues
    Continuous Delivery release notes
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.