Author: Janice Florent

Organizing your Grade Book using categories offers significant advantages beyond simply creating headings for your Grade Items. One key benefit is the ability to automatically drop the lowest grade within a category. This blog post will guide you through the process of setting up Grade Categories in Brightspace specifically for this purpose. To follow along, you'll first need to have your related Grade Items grouped within a Category in your Grade Book. If you haven't done this yet, please refer to "Creating Grade Items and Categories" for instructions.

NOTE:
You can only drop grades from Categories in which the items are weighted equally:

• If you are using a weighted final grade, you’ll have to distribute weights evenly within the category to drop a grade.
• If you are using a total points final grade, you will have to assign equal points to all the items in the category to drop a grade. For this reason, it is not recommended to have items with different maximum point values in the same category, for example, a quiz worth 25 points and another worth 10 points.

Follow these steps to do it.

Drop Grades From a Grade Category:

1. From the NavBar, click on Grades.
2. Click New to create a new category, OR click on the arrow to the right of your category name and click on Edit to modify an existing category.
3. In the Distribution section, choose the “Distribute weight evenly across all items” radio button and then enter the number of low (non-bonus) Grade Items that will be dropped from the category.



4. Click Save and Close.

Note: The instructions in this blog post work for Grade Items in categories that are equally weighted. If the Category contains Grade Items with unequal weights, you can use the "Bulk Edit Exemptions" option to manually review each student's grades and choose the grade that you want to exempt from the final grade calculations. Step-by-step instructions can be found in this article from the Brightspace Community that explains how to manually drop the lowest grade.

Want more information?

Create Grade Items and Categories
Use Bulk Edit Exemptions to Drop the Lowest Grade
Brightspace Tip #503: Grade Book
Brightspace Tip #506: Grade Book – Enter Grades and Feedback
Brightspace Tip #507: Grade Book – Bulk Enter Grades

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Brightspace Known Issues
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You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: “drop lowest grade” by jflorent is licensed under CC BY 3.0 and is a derivative of Asssignment by Maria AG from The Noun Project

As the semester winds down, many faculty members find themselves knee-deep in grading. Entering grades into Brightspace may be a tedious time-consuming task, especially when you need to assign the same grade to multiple students. Whether it's a pass/fail assignment, a standardized in-class activity, or a participation grade, manually entering the same score repeatedly can be cumbersome and time-consuming.

In my last blog post, I explained how instructors should input grades and feedback in the Grade Book. Today, I'll share a helpful tip: using the "Set Grades" feature to quickly assign the same grade to multiple students.

Follow these steps to do it.

Give Multiple Students the Same Grade at the Same Time:

1. From the NavBar, click on Grades.
2. Click on the arrow on the right of the Grade Item name.
3. Select Enter Grades.
4. Select the checkboxes next to the names of the students OR select all of the students at once by clicking on the checkbox above the list of students.
5. Select Set Grades.
6. Enter a value in the Grade textbox.
7. Select Save.
8. Select Save and Close.

Give Multiple Students the Same Feedback at the Same Time:

1. From the NavBar, click on Grades.
2. Click on the arrow on the right of the Grade Item name.
3. Select Enter Grades.
4. Select the checkboxes next to the names of the students OR select all of the students at once by clicking on the checkbox above the list of students.
5. Select Add Feedback.
6. Enter feedback in the textbox.
7. Select Save.
8. Select Save and Close.

NOTE: Giving multiple students the same feedback at the same time as described in this blog post is helpful for giving multiple students, like group members, the same feedback on an assignment/activity. I do not recommend using the Add Feedback functionality in this way if you want or need to provide more personalized details to each student. In that case, you should enter the personalized feedback for each student individually.

Want more information?

Enter Bulk Grades Using the Set Grades Feature (video)
Brightspace Tip #506: Grade Book – Enter Grades and Feedback
Brightspace Tip #382: Escaping Grading Jail

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Assessments measure student achievement. They may take the form of traditional assessments such as exams, or quizzes, but may also be part of learning activities such as group projects, discussions, or presentations.

Brightspace has a number of tools instructors can use to assess learners and the Grades tool is useful for assigning and keeping track of learner grades. If you are not familiar with setting up your Grade Book, review Brightspace Tip #503: Grade Book for information.

There are multiple ways to enter grades for learner submissions in Brightspace. Three ways instructors can enter grades in their Brightspace courses are:

• Using Quick Eval
• Within Individual Tools
• In the Grade Book

Quick Eval

Quick Eval is a tool that allows evaluators to see a list of unevaluated learner submissions from all their courses. Submissions from Assignments, Discussions, and Quizzes are displayed in one location to improve efficiency when locating work that requires evaluation and providing feedback to learners. Instructors can use Quick Eval to assess learner submissions.

Within Individual Tools

For assessments that are created using a Brightspace tool, such as Quizzes, Assignments, and Discussions, instructors will associate the assessment with a Grade Item in the Grade Book. The association is made within the tool itself. When you are ready to grade the student’s work, you will grade it within the tool and the grade will automatically transfer over to the Grade Item in the Grade Book.

In the Grade Book

For assessments that occur outside of Brightspace, instructors have to create a Grade Item in the Grade Book, and then manually enter student grades into the Grade Book. Examples of in-class assessments where you may need to manually enter grades in the Grade Book include participation grades, tests administered on-paper, presentations, and demonstrations.

Instructors can manually enter grades for assessments in the Grade Book’s Standard View or Spreadsheet View.

Standard View

The Standard View allows instructors to enter grades by grade item for all students in the course or for an individual student.

The standard view allows instructors to evaluate individual learner submissions. Each submission type has a unique icon and new learner submissions are identified with a dot on the corner of the icon.

Click the associated icon next to the learner submission to evaluate the submission.

Spreadsheet View

The Spreadsheet View allows instructors to enter grades for all students and all grade items in a single spreadsheet view. For quick edits, click “Switch to Spreadsheet View” (the button toggles back and forth between “Standard View” and “Spreadsheet View.”)

The Spreadsheet View allows instructors to manually enter or modify grades in cells. Instructors can also override previously-entered grades using the Spreadsheet View.

Spreadsheet View is ideal for entering grades for assessments that occurred outside of Brightspace. Once you’ve entered the grades, save the changes before leaving the page.

Entering Feedback

You can enter feedback by clicking on the arrow to the right of the grade item (column) you want to add feedback to, then select Enter Grades.

Locate the name of the student you want to provide feedback for, then select the pencil icon under the Feedback column and enter the feedback.

Once you’ve entered the grades and feedback, save the changes before leaving the page.

NOTE: When entering feedback you have the option to enter private comments that will only be visible to you and users with grading privileges. Learners cannot see private comments.

Important

• Remember tool-based assessments should be graded using the respective assessment tool.
• Use the Enter Grades tab to easily view all learner grades, grade categories and grade items. From the Enter Grades tab, instructors can assess and evaluate grades for activities conducted outside of Brightspace.

Want more information?

Brightspace Tip #503: Grade Book
Brightspace Tip #475: Quick Eval
Enter Grades in the Grades tool
Grading in Brightspace
Brightspace Tip #204: Interactive Rubrics

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: Grade book by David Mulder | CC BY-SA 2.0 (image cropped)

There are two ways to give extra credit in Brightspace. The first is to allow the grade item to exceed the maximum number of points for the assignment. The other option is to indicate the grade item is a “Bonus” item.

The differences between the two options are explained here:

• Can Exceed means in grading an item you are able to add extra credit to the assignment, quiz, or any item in the Grade Book. You indicate this by checking the Can Exceed box.
  • The Can Exceed option can boost student’s score on activity making it feasible to earn more than 100%. For example, on a grade item where the maximum points is 10 and the Can Exceed option is selected, a grade of 12/10 is a perfect score with 2 extra credit points added.
  • When you choose Can Exceed for a grade item in the Grade Book, you should also select Can Exceed for the Category in which the grade item resides.
• Bonus refers to optional activities. Students are NOT penalized for skipping the activity. Points earned for Bonus activities will improve the student’s grade. Checking the Bonus option means that any points earned will be added onto the Final Calculated Grade.
  • Bonus items appear in the Grade Book with a Star next to them.
  • Bonus grade items are not included in the maximum points for a category or final grade. They are added on top of the calculated grade. Bonus grade items cannot make users' grades exceed the maximum points specified, unless the Can Exceed option is selected.

The Can Exceed and Bonus options can both be selected for a grade item.

NOTE: When you place bonus items in a category in your Grade Book, you should make sure to edit the category and select "Can Exceed" for the category because you want the category to exceed 100%. This way the student’s bonus points will count toward their final grade, and not just the category.

Want more information?

About Bonus Grade Items
Extra Credit
Create a Grade Item (video)
Brightspace Tip #503: Grade Book

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: “bonus” by jflorent is licensed under CC0 and is a derivative of image by ElisaRiva from Pixabay

The Brightspace Grades Tool is useful for providing students with up-to-date information about their current standing in the course. For instructors, it’s useful for assigning and keeping track of student grades. Students can view grade entries and monitor their progress throughout the course.

As an instructor, you can determine how to set up your Grade Book to best reflect your approach to evaluation, including the grading system and grade scheme that is most appropriate for your course. You can select how grades display to learners, how they update in the Grade Book, and how you want to deal with ungraded items. You can create grade items for projects, assignments, discussions, quizzes, etc. to include in your Grade Book, and even associate them with other tools (e.g. Assignments, Quizzes, Discussions).

Follow these steps to do it.

Listed below are links to how-to documents to help you to use the Grades Tool:

• Grades Tool Quick Reference Guide (pdf)
• Understanding the Grades Tool (video)
• Guide to Using the Grades Tool
• Create a Grading System
• Create a Grade Scheme (video)
• Create a Grade Book Category (video)
• Create a Grade Item (video)
• Bonus Points
• Extra Credit
• Associate an Activity with a Grade Item (video)
• Enter Grades (video)
• Create Grade Exemptions (video)
• Delete Grade Items with Associations (video)
• Troubleshoot Final Grades (video)
• Export Grades (video)
• Adjust Final Grades
• Release Final Grades
• Understanding the Final Calculated Grade

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo Credit: Grade book by David Mulder | CC BY-SA 2.0