Thanks to those of you who attended our "Automate Communications Using Intelligent Agents" workshop. This workshop, the 3rd in our #LEX Advanced series, helps you to build on the skills you learned in the #LearnEverywhereXULA course and shows how you can use Intelligent Agents to automate communications and set your students up for success in your classes.
NOTE: This is a repeat of a workshop from 2021; however, as you know, Brightspace is a constantly evolving system, and this workshop is a refresher for those who previously attended and brings users up to date with changes/improvements to Intelligent Agents.
In case you missed the training session or if you attended the training session and want to recap what was covered, a copy of the workshop recording and resources referenced in the workshop are available. You can find the workshop recording and other resources in support of the workshop on the CAT+FD wiki.
Additionally, if you did not get the opportunity to earn a digital badge for participating in the workshop, it's not too late to earn that badge. We have a corresponding “Intelligent Agents” module in the #LearnEverywhereXULA (#LEX) course that you can complete to earn a digital badge for this topic. The badge will count towards your #LEX Advanced certification.
Would you like to send your students email (e.g., welcome to the course, reminder about something important, congratulations for a job well done, give them a nudge when they might need to work harder) -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
ICYMI: Updates were made to the Intelligent Agent Create Agent page to facilitate additional scheduling options and frequency options to allow for improved flexibility. Changes to the Create Agent page include:
Two new agent frequency options:
One-Time Run allows instructors to choose a single date and time to run.
Hourly allows instructors to choose a date and time to run between. If no dates are chosen, the Hourly agent runs every hour with the first time being "now" (that is once the agent is saved and enabled).
The existing Daily, Weekly, Monthly and Annually options all now have a Scheduled Time option that users complete to determine what time that the agent will run on the dates scheduled for the agent to run.
The Intelligent Agent (IA) scheduling page with the Hourly option and IA will run every 8 hours for a specified period.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Follow these steps to do it.
To create an Intelligent Agent:
On a course NavBar, click Course Admin.
Click Intelligent Agents.
On the Agent List page, click New Agent.
On the New Agent page, enter a name.
Enter a description into the Description field.
If you want to assign a category to the agent, select an option from the Category drop-down menu or create a new category by clicking the Add Category link.
If you want the agent to be active, select the Agent is enabled check box.
Expand Scheduling, and under Frequency schedule how frequently agent criteria is evaluated. Choose a frequency option from the dropdown menu and complete the schedule dates and repetition options as needed.
Expand Criteria, and under Role in Classlist do one of the following:
If you want the Intelligent Agent to be applicable to all roles in the Classlist, select the All users visible in the Classlist check box.
If you want the Intelligent Agent to be applicable to select roles, select the Users with specific roles check box and select the respective roles.
Select your criteria (login activity, course activity, or attach Release Conditions).
Under Actions > Repetition, select how often you want the agent to take action.
If you want the agent to send an email when the set criteria are satisfied, expand Actions, and under Send an Email, select the Send an email when the criteria are satisfied check box and enter your email details and relevant attachments.
Click Save and Close.
NOTE: You can perform a practice run or a manual run of an Intelligent Agent at any time in a course.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: Image by TheDigitalArtist from Pixabay
Would you like to send your students a welcome to the course email, or congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
NOTE:Last month's Continuous Delivery Update added new features to the Intelligent Agent Create Agent page to facilitate additional scheduling options and frequency options to allow for improved flexibility. Changes to the Create Agent page include:
Two new agent frequency options:
One-Time Run allows instructors to choose a single date and time to run.
Hourly allows instructors to choose a date and time to run between. If no dates are chosen, the Hourly agent runs every hour with the first time being "now" (that is once the agent is saved and enabled).
The existing Daily, Weekly, Monthly and Annually options all now have a Scheduled Time option that users complete to determine what time that the agent will run on the dates scheduled for the agent to run.
The Intelligent Agent (IA) scheduling page with the Hourly option and IA will run every 8 hours for a specified period.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Follow these steps to do it.
To create an Intelligent Agent:
On a course NavBar, click Course Admin.
Click Intelligent Agents.
On the Agent List page, click New Agent.
On the New Agent page, enter a name.
Enter a description into the Description field.
If you want to assign a category to the agent, select an option from the Category drop-down menu or create a new category by clicking the Add Category link.
If you want the agent to be active, select the Agent is enabled check box.
Expand Scheduling, and under Frequency schedule how frequently agent criteria is evaluated. Choose a frequency option from the dropdown menu and complete the schedule dates and repetition options as needed.
Expand Criteria, and under Role in Classlist do one of the following:
If you want the Intelligent Agent to be applicable to all roles in the Classlist, select the All users visible in the Classlist check box.
If you want the Intelligent Agent to be applicable to select roles, select the Users with specific roles check box and select the respective roles.
Select your criteria (login activity, course activity, or attach Release Conditions).
Under Actions > Repetition, select how often you want the agent to take action.
If you want the agent to send an email when the set criteria are satisfied, expand Actions, and under Send an Email, select the Send an email when the criteria are satisfied check box and enter your email details and relevant attachments.
Click Save and Close.
NOTE: You can perform a practice run or a manual run of an Intelligent Agent at any time in a course.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
NOTE:Last month's Continuous Delivery Update added new functionality to the Intelligent Agent List page, where users manage the Intelligent Agents they have created. The new functionality allows users:
The ability to create, assign, and manage categories; and
A new Bulk Edit for some agent details: title, category, and active/inactive state.
The new Intelligent Agent List page, with the bulk edit and category management functionality.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: image by Clker-Free-Vector-Images from Pixabay
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: image by Clker-Free-Vector-Images from Pixabay
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
This week’s "Get Your Game On: Gamify Your Brightspace Courses" training focused on how using gamification can engage and motivate students. This training session also covered how instructors can selectively release content to students using release conditions.
In case you missed this week’s training session or if you attended the training session and want to recap what was covered, you can review these resources:
Homework that was to be completed before the workshop
*NOTE: The Gamification Learning Challenge and the hands-on workshop activities are available. If you are interested in getting access to the challenge and activities you must be enrolled in the Brightspace Instructor Training Course. Xavier faculty who are not enrolled in this course can email Janice Florent and ask to be enrolled in the course.
To access the challenge and workshop activities, Xavier faculty should:
In the Table of Contents, click on Workshop Hands-on Activities and then
Click on Gamification Workshop. (You will find the activities in this module.)
Our Brightspace training will continue next fall. Please visit our events page for workshop details and to RSVP for upcoming Brightspace training sessions.
