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Category: Brightspace Small Plates

Published on Leave a comment on Brightspace Tip #368: Manage Dates

calendar

Instructors can use the Manage Dates tool to view, edit in bulk, and bulk offset date availability from one central location. You can also set the calendar status of all content topics and modules, discussion topics and forums, assignment submissions folders, grades categories and items, announcement items, quizzes, checklists, and surveys in their course in the Manage Dates tool.

Course objects display in a grid that you can sort by any of the column headings. You can also use the Type column to sort the Manage Dates page based on the tool-specific order and use advanced filter options to work with smaller sets of objects. If you filter your course objects, any bulk changes you make apply only to the filtered results. This enables you to update multiple availability dates based on specific criteria.

In addition to managing dates, you can open each course object in a new window by clicking on its name. This launches the object's edit page where you can edit additional properties for that object without leaving the Manage Dates tool.

The Manage Dates tool can be very useful after a course copy. For example, if you copied content from one course into another course, you can use the Manage Dates tool to easily adjust dates after the course copy. Additionally, if you've entered dates on items in your course and later need to adjust dates in bulk, try using the Manage Dates tool.

Follow these steps to do it.

To edit dates in bulk:

  1. Get into the course you want to change the dates of course objects.
  2. On the NavBar (of the course you want to change dates in), click Course Admin.
  3. Click Manage Dates.
  4. Select the check box of the items for which you want to bulk edit dates.
  5. Click Bulk Edit Dates.
  6. In the Bulk Edit Dates dialog box, update the due dates and availability dates.
  7. Click Save.

Want More Information?

About Manage Dates
Bulk edit dates in Manage Dates
Manage Dates - Offset Dates (video)

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call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.


Image credit: calendar by tigerlily713 from Pixabay

Published on Leave a comment on Brightspace Tip #367: Copy Course or Copy Components

copy stamp

There are a some situations where you may want to copy components of a Brightspace course OR copy an entire Brightspace course into another one. For example,

  • You have a course from a previous semester and you would like to copy the course contents into your empty course shell for the current semester.
  • You have a Master Course Shell that you input content into and would like to copy the course contents into your empty course shell for the current semester.
  • You are teaching multiple sections of a course, you created all the content in one Brightspace course section and want to copy the content into the other sections.
  • You created content in one course (e.g. rubrics, discussions, quizzes, etc.) and would like to copy that specific content from one Brightspace course into another.

Copying an entire Brightspace course OR copying components of a Brightspace course into another Brightspace course is not hard. As long as you are the instructor for both courses, it is a simple process you can do.

Notes About Copying Between Courses

Here are some things to consider when copying a course or copying components of a course.

Overwriting and Duplicating Items

In general, course components already in the destination course will not be affected by copying course components. The only course component that can be overwritten is a course file, i.e., HTML pages that have been created in the course site or files that have been uploaded to it. A course file is overwritten if one of the files being copied into the course has the same name as an existing file.

If copying components from the same source multiple times, be careful not to copy the same items more than once, or this will create duplicates that may be visible to users in the course.

Student Data

Student data is not copied from one course to another; only the course structures are copied. For example, if a Discussion topic is copied, only the prompt and discussion settings are copied, not the individual student posts.

Links and Associations between Components

If copying linked or associated components, e.g., files attached to an Assignment Submission folder or the HTML files for pages that have been created, all of the related components must be copied at the same time. To do this, be sure to select the "Include Associated Content" checkbox when it appears. As long as that box is checked, all associated components are copied and the links between them are retained.

Copying VoiceThreads

If the course copy contains any VoiceThreads, they will need to be "re-linked" in the destination course. After the copy, go into the destination course and click on the VoiceThread links and re-select the VoiceThread.

Respondus LockDown Browser (RLDB) Settings

Copied courses that have tests/exams with RLDB enabled require instructors to access the Respondus LockDown Browser Dashboard once after the copy to update the RLDB settings in the destination course. This has to be done before students will be able to take exams that require RLDB.

Turnitin-enabled Assignments

When you copy course components from one course to another, confirm that all settings are configured for the Turnitin-enabled assignments in the destination course.

Turnitin PeerMark Assignments

Our Turnitin integration does not support copying of PeerMark Assignments. You will have to recreate your PeerMark assignments in the destination course.

Follow these steps to do it.

If you want to copy an entire Brightspace course OR copy components from a Brightspace course into another course, you should:

  1. Get into the course you want the content copied into (i.e., the target course).
  2. In the NavBar (of the course you want the content copied to), click on "Course Admin".
  3. Click on the "Import/Export/Copy Components" link.
  4. Click on the "Copy Components from another Org Unit" radio button.
  5. In the Course to Copy option, click the "Search for Offering" button.
  6. Click on the magnifying glass in the "Search for" field OR enter the name of the course you want to copy from (i.e., the source course) in the search field.
  7. Click on the radio button to the right of the course you want to copy content from and then click on "Add Selected".
  8. Verify your selections are correct before proceeding.
  9. At the bottom on the browser window you will click on either "Copy all Components" OR "Select Components" and follow the prompts.

Important:

Double-check to make sure that you are in the course you want the content copied into AND that you have selected the correct course you want to copy content from. There is no way to reverse the copy process once the wrong course is selected and the copy request is submitted.

Want more information?

Copy Course Components
Import/Export/Copy - Copy Components video [1:31]
About Copying Course Components

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or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by OpenClipart-Vectors from Pixabay

Published on Leave a comment on Brightspace Tip #366: Course Design Suggestions

I usually get a lot of questions from faculty related to setting up their Brightspace courses. In the spirit of starting the new year with less stress, I offer the following infographic with course design suggestions to reduce your course setup and management stress:

course design zen infographic

Accessible PDF version of Course Design Zen infographic.

Want more information?

Course Design Suggestions
Merging Courses
Setup your Spring Courses
Setup your Grade Book
Use Date Management
Using Quicklinks
Copy Course or Copy Components

View all the Brightspace training recaps
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You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Published on Leave a comment on Brightspace Tip #365: Merging Courses

why merge road sign

Faculty can request to have two or more of their courses combined into a single course. Combining courses can be useful when you are teaching multiple sections of the same course or when you are teaching a course that is cross-listed. Merging courses allows you to have all the students in a single Brightspace course which can be useful for collaborative work. Merging courses reduces the number of courses an instructor has to manage within Brightspace, especially when each section has identical content.

Once your courses are merged, you can upload your course content and assignments into the merged course; communicate with the students in the merged course; setup collaborative course work; and have one Grade Book for the merged course. You can create groups within your merged course that correspond to the original course sections. This way you can target a particular course section (group) of students for specific things (e.g. send email to a specific group, make content available to specific group, enter/view Grade Book entries for a specific group, etc.)

NOTE: Merging of courses is typically done at the start of the semester before content is added and before students submit course work. You should wait to request your courses be merged if there is a possibility that there will be last minute changes to instructor course section assignments. You can request a Master Course Shell to build your course and then transfer the content into your merged course.

You should carefully consider whether merging courses is right for you. Some disadvantages to merging courses are:

  • Course enrollments for the merged courses will be combined which can make grading student work a challenge. If you create groups for the different sections, you will be able to view your Grade Book by groups to make grading easier.
  • Only one due date and start/end date can be assigned to an assignment, discussion, quiz, etc. Therefore you will not be able to assign different due dates and start/end dates to the activity (e.g., assignment, quiz, discussion, etc.).
  • If you decide you want to unmerge courses after students have submitted course work, student work and grades will be lost. Only student enrollments are retained when courses are unmerged.

Follow these steps to do it.

A system administrator will have to merge your courses. Send an email to Yamlak Tsega (ytsega@xula.edu) if you want to merge courses. You should include the course ID (including CRN) for all the courses you want merged together.

NOTE: When courses are merged, one of the existing courses will serve as the "merged" course. If all the course sections are empty, it won't matter which one is used as the "merged" course. If you have already created content in a course, you should request that the course with the content be the "merged" course. This will reduce the need to copy content.

Want more information?

Merge Courses
Working with Groups

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You can find Brightspace help at D2L's website.
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Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "why merge" by jflorent is dedicated to the public domain under CC0 and is a derivative of merging by Clker-Free-Vector-Images from Pixabay

Published on Leave a comment on Brightspace Tip #364: Setup Your Spring Courses

Our Information Technology Center (ITC) has created the spring courses in Brightspace.

NOTE: You should see your spring courses in the My Courses widget. If you do not see your spring courses in your My Courses widget, you should click on the link to "View All Courses" (located at the bottom of the My Courses widget). Verify that you are listed as the instructor for the course in Banner. You can find more information about the updated My Courses Widget sort logic at this link.

As you prepare to teach this spring, you can get started setting up your Brightspace courses. To get started, you can post your syllabus, course documents, announcements, and setup your Grade Book in your Brightspace courses. You can also customize your course homepage and/or course image/banner.

to do list

If you teach a course that is cross listed you will have a Brightspace course for each cross listing. You can combine the cross listed courses into one Brightspace course so that you can post course materials and grades to one combined Brightspace course. Combining courses may also work for you if you are teaching different sections of the same course and would like to have the different sections combined into one Brightspace course so that you can post course documents and grades in the one combined course. The beginning of the semester is the best time to submit a request to merge your Brightspace courses before you add course materials or grades to the courses.

Additionally, if the spring course you are teaching is the same as one of your previous courses you can copy the entire course (or copy components) into your "empty" Brightspace spring course.

NOTE: ITC will enroll students in the Brightspace courses at the end of the registration process, usually the night before the start of classes for the semester. If you want to view your class enrollments or email your students before they are enrolled in your Brightspace course, you can do so in Banner or through EAB.

Follow these steps to do it.

Listed below are links with instructions to:

Want more information?

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo Credit: image by inspirexpressmiami from Pixabay

Published on Leave a comment on Brightspace Tip #363: December Continuous Delivery Updates

update

D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the December 2022/20.22.12 release that were added to our system this month:

1) Assignments – Consolidate availability dates

This feature updates the assignment availability dates to be consistent with the new availability date model, which was previously added to Discussions. Instructors can now include availability dates in the Calendar and have greater control over the behavior of availability dates for their learners. As a result, instructors can:

  • Stop late submissions.
  • Let learners view assignment information and submissions after it ends.
  • Schedule the visibility of an assignment.
  • Allow learners to view an assignment while preventing them from attempting it.
  • Post the start and end of an assignment to the Calendar.

The Assignment list page for both instructors and learners now contain all activity dates and date settings, including:

  • Access restricted
  • Submission restricted
  • Hidden
The Availability Date Defaults page, the Assignment page with activity dates and date settings.
The Availability Date Defaults page, the Assignment page with activity dates and date settings

Previously, most Brightspace tools restricted access to assignments outside of availability dates with a manually managed visibility toggle (except the New Content Experiences, which will continue to hide both access restricted and hidden assignments).

Instructors can choose the default settings for availability dates for any new assignment. The settings are available on the Availability Date Defaults page, which can be found under Course Admin.

The Availability Dates Defaults page displaying the different options for Start and End Dates in Assignments and Discussions.
The Availability Dates Defaults page displaying the different options for Start and End Dates in Assignments and Discussions.

Important: Making a change on this page will not affect the availability dates of any previously-created assignment or discussion, but it will affect the date properties of special access dates.

NOTE: For more details about changes to Assignments, refer to: New Assignments Date Feature - Updated Date Availability, Visibility, and Access Options.

This feature implements the following PIE items: D6797, D8173, D8004 (partial), D7195, D4958, D7273, D4900, D4217, D3670, D3153, D2536, D1746, D1672 (partial), D1396, D3398.

2) Quicklinks – Easily find audio-video content with improved Quicklink filters

To help users more easily find Media Library content, users can now use improved Brightspace Editor Insert Quicklink filters to better locate content available in Media Library. These new filters include:

  • Ownership: Filter by the owner of the audio-video (AV) content (administrator only).

    • Note: The owner of AV content is the person who initially uploaded or added the content.

  • Content Type: Filter by either audio or video content type.
  • Source: Filter by where content was added from. Multiple filters can be selected:
    • Content: Filter by AV content uploaded from the Content tool and Lessons.
    • Media Library: Filter by AV content uploaded or created in Media Library.
    • Audio or Video Note: Filter by content created using Audio and Video Note.
    • Imported: Filter by content added from course imports.
    • Other: Filter by content added prior to the addition of source tracking.
  • Date Modified: Filter by date modified. This changes to Date Deleted on the Recycle Bin screen.
  • Date Created

Previously, the Insert Quicklink feature included in Brightspace Editor did not provide the ability to filter Medial Library content.

The new filter options included with the Insert Quicklink feature of Brightspace Editor.
The new filter options included with the Insert Quicklink feature of Brightspace Editor

3) Intelligent Agents – Improved consistency with the removal of legacy scheduling options

Building on the Intelligent Agents – Create Agent page facilitates more flexible scheduling and frequency options | Updated feature released in April 2022 / Version 20.22.4, this feature cleans up the Intelligent Agent scheduling interface by removing the unused Scheduled Agents Run Time area from the Intelligent Agents Settings page. This also entails the removal of the unused d2l.Tools.IntelligentAgents.PreferredRunHour configuration variable.

Clients with a course export package containing Intelligent Agents created prior to the 20.22.4 release, those agents are now imported without a schedule. Previously, these agents' schedules were supported based on the PreferredRunHour configuration.

If you are interested in getting more information about these and all the December Continuous Delivery updates, refer to the Brightspace Platform December 2022/20.22.12 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
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Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

Published on Leave a comment on Brightspace Tip #362: Help Resources

F1 Help keyInstructors Quick Start Tutorial
  • Brightspace How-to Documents
  • Frequently Asked Questions (FAQs)
  • Brightspace Training Recaps
  • Brightspace Tips
  • Brightspace Help (on D2L's website)
  • Brightspace Community

    • Live Chat icon

    Additionally, if you are having difficulties using any of the course tools, you can get help from D2L. This help is available 24/7 via Email and Live Chat. You will find links for Email Support and Live Chat Support in the Help menu on the NavBar (inside of Brightspace). You must be logged into Brightspace to access the Email and Live Chat Support links.

    Help Menu

    Want more information?

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Image credit: Image by PublicDomainPictures from Pixabay

    Published on Leave a comment on Brightspace Tip #361: End-of-Semester Tasks

    end road sign

    As we approach the end of the semester there are a few things you can do in Brightspace to wrap up for the semester.

    Release final course grades

    Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.

    Export your Grade Book

    Student access to courses is removed two weeks after the end of a semester. This process of making the courses inactive allows student work and grades to be visible to instructors but students no longer have access to the course. Courses will remain on the Brightspace system for three semesters before they are removed. You should export (download) your Grade Book to your local computer after you submit your final grades.

    NOTE: The export file that is created will NOT contain any student work or instructor feedback. Only the grades in your Grade Book will be exported.

    Create a master copy of your course

    Courses remain on the Brightspace system for three semesters before they are removed. You can request a Master Course Shell that you can use to develop and maintain your course materials. Master Course Shells will not be removed from the Brightspace system.

    Follow these steps to do it.

    Instructions are available for releasing final course grades, exporting your Grade Book, and requesting Master Course Shells.

    Want more information?

    Release Final Grades
    Export your Grade Book (video [2:03])
    Master Copies of Courses

    View all the Brightspace training recaps
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    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Photo Credit: "end" by jflorent is dedicated to the public domain under CCO and is a derivative of image by Clker-Free-Vector-Images from Pixabay

    Published on Leave a comment on Brightspace Tip #360: Grade Book – Adjust Final Grades

    Brightspace calculates final grades for each student based on the grading system and the students' grades that are entered into the Grade Book. If the instructor wants more control over the final grades, perhaps to adjust the final grade for a student that is on the cusp of a higher grade, then adjusted final grades can be used and released to students instead of the calculated final grade.

    wrench

    If the instructor decides to use adjusted final grades for one student in the course, adjusted final grades must be used for all students in the course. This does not imply, however, that final grades must be manually adjusted for all students.

    Adjusting final grades are implemented by the instructor for only the student or students that are deemed to need an adjusted grade. The remaining students final grades would be the final grade as calculated in the Grade Book.

    Note: The Grade Book must be configured to use adjusted final grades. If you plan to use adjusted final grades, you should make the adjustments before you release final grades.

    Follow these steps to do it.

    To adjust final grades for all students:

    1. Get into the course where you want to adjust final grades and click Grades in the NavBar.
    2. Click on the Enter Grades link.
    3. Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
    4. In the Final Adjusted Grade section for each student, enter the adjusted grades and then click Save.
    5. Once you have ensured that students' grades are accurate, you can release the final grades.

    To adjust final grades for one or more specific students:

    1. Get into the course where you want to adjust final grades and click Grades in the NavBar.
    2. Click on the Enter Grades link.
    3. Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
    4. Click on the arrow on the right of the Final Grades and click Transfer All, then click Yes.
    5. In the Final Adjusted Grade section, enter adjusted scores where necessary and click Save.
    6. Once you have ensured that students' grades are accurate, you can release the final grades.

    Want more information?

    Understanding the Grades Tool (video)
    Troubleshoot Final Grades (video)
    Adjust Final Grades
    Release Final Grades
    Final Grades FAQs
    Grades FAQs
    Brightspace Tip #351: Grade Book

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Image credit: Image by mscanland66 from Pixabay

    Published on Leave a comment on Brightspace Tip #359: Grade Book – Release Final Grades

    Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. When setting up the Grade Book, the instructor can choose to automatically release final grades so that the students can see their final grade throughout the semester. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.

    Additionally, you can selectively release final grades for some students now and release the final grades for other students later. For example, you can release the final grades for graduating seniors on one date and release the final grades for everyone else on a later date.

    Follow these steps to do it.

    To manually release final grades:

    1. On the NavBar, click Grades.
    2. On the Enter Grades page, from the Final Calculated Grade or Final Adjusted Grade context menu, click Enter Grades.
    3. To release grades for all users, on the Final Grades page, from the Final Grades context menu, click Release All. To release final grades for a specific user, do one of the following:
      • Select the check box by the user name and click the Release/Unrelease link.
      • Select the check box in the Release Final Calculated Grade or Release Adjusted Final Grade column.
    4. Click Save.

    OR watch this video for instructions on how to release final grades:

    NOTE: There is a slight change in the video instructions. The "Enter Grades" option should be used anywhere in the video where "Grade All" is referenced.

    Want more information?

    Troubleshoot Final Grades (video)
    Adjust Final Grades
    Release Final Grades
    Final Grades FAQs
    Grades FAQs
    Brightspace Tip #351: Grade Book

    View all the Brightspace training recaps
    Instructors Quick Start Tutorial
    Continuous Delivery release notes
    Brightspace Known Issues
    Request a sandbox course
    Sign-up for Brightspace training sessions
    You can find Brightspace help at D2L's website.
    Join the Brightspace Community.
    Try these Brightspace How-To documents.
    Visit our Brightspace FAQs for additional Brightspace information
    or schedule a one-on-one session, email, or
    call Janice Florent: (504) 520-7418.

    Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

    Image credit: "final grades" by jflorent is dedicated to public domain under CC0 and is a derivative of grade by OpenClipart-Vectors on Pixabay