The Orange Room is a community where educators can learn from each other about efficient and innovative ways to use Brightspace. The Orange Room is a place where educators can share tips, suggestions, knowledge, and expertise to help colleagues use Brightspace to improve their teaching and to inspire the next generation of learners.
The Orange Room has stories of ways Ms. Monica Pierre and Sr. Juliana Haynes are using Brightspace. You will also find in the Orange Room some helpful Brightspace tips from Sr. Juliana Haynes and Drs. Tia Smith and Elizabeth Yost Hammer.
Are you doing something innovative? Have you discovered a handy tip? We invite you to share how you are using Brightspace in your teaching and learning in The Orange Room.
Last year the University of Glasgow's Digital Education Unit identified 12 apps they felt would be useful in teaching and learning for online and distance education.
In the spirit of Christmas, I offer their list of apps for you to explore. Here's the list:
Hopefully this will give you some ideas for ways you may be able to use these apps in your teaching and learning. Remember don't use technology for technology's sake. Use technology with intention. The quickest way to become overwhelmed and/or discouraged is to try too many new technologies at one time. I suggest you start small. Find one or two apps that are of interest to you and try using them. Once you master those apps, then try another one. The goal is for the app to help you to work smarter not harder.
As we approach the end of the semester there are a few things you can do in Brightspace to wrap up for the semester.
Release final course grades
Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.
Export your Grade Book
Student access to courses is removed two weeks after the end of a semester. This process of making the courses inactive allows student work and grades to be visible to instructors but students no longer have access to the course. Courses will remain on the Brightspace system for three semesters before they are removed. You should export (download) your Grade Book to your local computer after you submit your final grades.
NOTE: The export file that is created will NOT contain any student work or instructor feedback. Only the grades in your Grade Book will be exported.
Create a master copy of your course
Courses remain on the Brightspace system for three semesters before they are removed. You can request a Master Course Shell that you can use to develop and maintain your course materials. Master Course Shells will not be removed from the Brightspace system.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Brightspace calculates final grades for each student based on the grading system and the students' grades that are entered into the Grade Book. If the instructor wants more control over the final grades, perhaps to adjust the final grade for a student that is on the cusp of a higher grade, then adjusted final grades can be used and released to students instead of the calculated final grade.
If the instructor decides to use adjusted final grades for one student in the course, adjusted final grades must be used for all students in the course. This does not imply, however, that final grades must be manually adjusted for all students.
Adjusting final grades are implemented by the instructor for only the student or students that are deemed to need an adjusted grade. The remaining students final grades would be the final grade as calculated in the Grade Book.
Note: The Grade Book must be configured to use adjusted final grades. If you plan to use adjusted final grades, you should make the adjustments before you release final grades.
Follow these steps to do it.
To adjust final grades for all students:
Get into the course where you want to adjust final grades and click Grades in the NavBar.
Click on the Enter Grades link.
Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
In the Final Adjusted Grade section for each student, enter the adjusted grades and then click Save.
Once you have ensured that students' grades are accurate, you can release the final grades.
To adjust final grades for one or more specific students:
Get into the course where you want to adjust final grades and click Grades in the NavBar.
Click on the Enter Grades link.
Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
Click on the arrow on the right of the Final Grades and click Transfer All, then click Yes.
In the Final Adjusted Grade section, enter adjusted scores where necessary and click Save.
Once you have ensured that students' grades are accurate, you can release the final grades.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. When setting up the Grade Book, the instructor can choose to automatically release final grades so that the students can see their final grade throughout the semester. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.
Additionally, you can selectively release final grades for some students now and release the final grades for other students later. For example, you can release the final grades for graduating seniors on one date and release the final grades for everyone else on a later date.
Follow these steps to do it.
Watch this video for instructions on how to release final grades:
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: "final grades" by jflorent is dedicated to public domain under CC0 and is a derivative of grade by OpenClipart-Vectors on Pixabay
D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.
Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.
Here are a few updates in the November 2020/20.20.11 release that were added to our system this month:
1) Assignments - Date picker change
This feature updates the date picker component for the new assignment creation experience. The new date picker has a more streamlined design and requires a slight workflow change: to clear a date/time, the X alongside the time field has been replaced by a Clear option inside the calendar.
Instructors can find the date picker in Due Date, Start Date, and End Date fields on the Create and Edit Assignments page.
Old date picker component on the Create and Edit Assignments page New date picker component on the Create and Edit Assignments page
2) Content – Enhancements to course content statistics
To provide instructors with additional insight about their courses, statistics in the classic Content experience now include more information.
To view course content statistics, as an instructor, navigate to Content, and then select Table of Contents > Related Tools > View Reports.
From the Reports page, the Content tab includes the following changes:
The summary panel uses less vertical space, enabling instructors to view detailed information more quickly.
A new Available To column that displays the number of users (from the class list) that the content is available to. This value takes into account the following: release conditions, special access (assignments and quizzes), group access (assignments and discussions), availability dates, hidden/visible state, and if the module parent is "available."
For modules, the following information displays:
Available To - the number of users that the module is available to.
Users Visited - the number of unique users who visited one or more topics within the module.
Average Time Spent - the average time spent in each topic within the module.
From the Content tab on the Reports page, clicking a value under the Available To or Users Visited columns for a module displays a new Module details page, which includes the following information:
Available - indicates if the module is available to the user.
Last Visited - the last date the user visited a topic within the module.
Number of Visits - the total number of visits across all topics in the module.
Total Time Spent - the total time spent in each topic within the module.
Average Time Spent - the average time spent in each topic within the module.
From the Reports page, the Users tab displays a new Content Topics Available column, which includes the number of content topics available to each user.
From the Users tab on the Reports page, clicking a user displays the following information on the User Details page:
Content type and availability icons now display, ensuring consistency with the Content Statistics - By Content view.
For modules, the following information displays:
Available - a new column that indicates if modules and topics are available.
Visits - the total number of visits across all topics in the module.
Average Time Spent - the average time spent in each topic within the module.
Last Visited - the last date the user visited a topic within the module.
In addition, the Class Progress tool now displays an icon to indicate if a topic or module has release conditions associated with it for the specified user.
New content statistics that display on the Content tab of the Reports page The new Available column that displays on the Module details page The new Content Topics Available column that displays on the Users tab of the Reports page New content statistics that display on the User Details page
3) Grades - Display total points in Manage Grades
To improve usability of the Grades tool and reduce calculation errors, Manage Grades now includes total points for grade categories and Final Calculated Grade. Previously, there was no indicator of the total points while users were managing their grade book, and instructors were required to manually add up the points from all grade items to check if the total matched their syllabus.
For weighted grade books, the total weight is displayed in addition to the total points. For formula grade books, the manually-entered max points is displayed instead of the total points. Totals do not include bonus grade items and do support grade item dropping.
4) Quiz Builder - Quiz preview
Instructors can now view a preview of their quiz from Quiz Builder. Clicking the new Preview button on the Add/Edit Questions view of the quiz opens a quiz preview attempt in a new tab for a complete view of how the quiz appears to learners.
The Preview button appears in Quiz Builder
5) Quizzes - Retake incorrect questions in subsequent attempts
This feature introduces a new option for Quizzes Attempt settings that allows students to only retake their incorrectly answered questions from previous quiz attempts. Instructors can select this new option in the Assessment tab of a quiz. When the Retake Incorrect Questions Only check box is selected for subsequent quiz attempts, each learner only sees the questions they had previously answered incorrectly in the same order as the initial attempt (including quizzes with random sections and random questions).
When grading a Retake Incorrect Questions Only quiz attempt, the instructor can only provide a score for the questions answered on this attempt.
A learner's score for a Retake Incorrect Questions Only attempt remains at minimum, the score they had on the previous attempt. Correctly answered questions on the Retake Incorrect Questions Only attempt add to the learner's attempts score. The Quiz Overall Score is calculated using the existing Highest/Lowest/First/Last/Average aggregation functions. The "Average" aggregation function can be used to give the student partial marks for questions that were not answered correctly on the first attempt.
The Retake Incorrect Questions Only option can be selected when setting Attempts Allowed A learner view of a Retake Incorrect Questions Only quiz attempt
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Do you want your students to take a quiz or test online? Do you have a test that you normally administer on paper and you don’t want to retype all the questions into Brightspace. Learning and Teaching Services at Algonquin College developed a Test/Quiz Question Generator that provides an easy way of creating a collection of questions that can be imported into Brightspace.
Quiz questions have to be in a special format in order to be imported into Brightspace. The Test/Quiz Question Generator allows you to reformat your questions and it will create a CSV file that can be imported into Brightspace. Refer to this question types and formatting guide for information on how to format your questions.
If you want to save time creating tests and quizzes by not having to retype test questions into Brightspace, try the Test/Quiz Question Generator.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
A number of questions about quiz availability and time restrictions have come up recently. In particular, I’ve been asked to clarify the quiz availability and timing options. I’m writing this blog post to provide some clarification on this.
The availability settings are used by Brightspace to determine when to make the link to the quiz available for the students to click on to start the exam. The timing options are used to determine how much time the student will have to take the exam. Availability and timing work independently of each other. If the availability date/time is set for a two hour exam window, then the student will be able to start the exam anytime during that two hour window and the timing will determine how long they have to take the exam. Brightspace IS NOT going to subtract the time the student started the exam and then limit the testing period to the remainder of the time. A student will have the entire time to take the exam regardless of when they started it.
Example of availability dates for an exam
The way in which the availability and timing options work may be more of a concern for faculty who are teaching a remote class and their students are expected to take their exams on a given day at a given time. For example, you have a course that is being taught remotely and your students are expected to take their final exam within the two hour window that is published in the final exam schedule. You want the students to be able to take their exams during this two hour exam window. You can restrict the time students have to start the exam. You will have to decide how long students would have to start the exam. Let’s assume your exam is scheduled for Dec 2nd from 8 am - 10 am and you are okay with the students starting their exam during the first 15 minutes of the testing period. The start date/time for this example would be Dec 2nd at 8 am. The end date/time would be set to Dec 2nd at 8:15 am. This means the students would have this 15 minute window to start their exam.
Example of an enforced time limit for an exam
Your timing options would be set to give the students 120 minutes to complete the exam once they start it. A student who starts the exam at 8:10 am would have until 10:10 am to complete it.
A student who tries to start the exam after 8:15 am will NOT be able to start the exam because the link will no longer be available. Likewise, a student who has an internet connectivity issue while taking the exam will not be able to get back into the exam after 8:15 am (to pick up where they left off) because the link will no longer be available. In those cases, you would have to use the “Add Users to Special Access” option to grant the student access to the exam. The Add Users to Special Access option would allow you to change the length of time the student has to take the test and/or to open the exam back up for a student who had connectivity issues.
Continuing with our example, you have a student who notifies you at 8:30 am that they are late and want to be able to take the exam. You would edit the exam, click on the Add Users to Special Access button (on the Restrictions tab), and change the timing to allow the student the remaining 90 minutes to complete the exam. You would also have to change the end date/time for that particular student's special access in order for the link to the exam to be available to that student.
NOTE: The type of access would NOT be changed when allowing the student to take the exam. The “Type of Access” would still be “Allow selected users special access to this quiz”.
Example of special access for an exam
Finally, I think it is a good idea to explain the availability and timing options that you decide to set for your exams to your students. This could eliminate confusion about the testing options and what to expect when taking the exam.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Submission views can be created to allow students to go back and review a submitted quiz. Customizing the submission view allows instructors to choose what information the student sees upon completing the quiz, as well as what they can see when they go back to review a quiz. The default submission view shows the overall score to the student (when they submit their quiz) and nothing else. To release more information to students (i.e. feedback, their submitted answers, the answers to each question, class averages and statistics, etc.) you need to either edit the default submission view or set up an additional submission view.
The Default View is what students see immediately upon submitting their quiz. The Default View typically does not allow students to see answers to a quiz, but does allow them to view their score on auto-graded items. If you adjust the Default View to allow students to see the answers to a quiz, keep in mind the Default View is what students see as soon as they submit their quiz. Thus, showing answers in the Default View while the quiz is still in progress would reveal answers to the quiz before ALL students have submitted the quiz.
Additional Views can be created with a specified release date and time that allows instructors to release information, or answers, after a certain time. For example, an Additional View could be created for after all students have submitted the quiz (i.e., after the quiz is closed) to allow students to view which questions they answered correctly and/or incorrectly, as well as answers to questions. Another Additional View could also be created to allow students to see the class statistics and could be set to release at the end of the semester. If a quiz has multiple attempts, you can also specify a score required on an attempt in order to release the submission view.
I recommend you create an Additional View and name it “Shutdown View”. For the Shutdown View you would select "No" for the Show Questions option (in the View Details section) and enter the date/time you would like the first additional view to close to your students (in the View Restrictions section). This additional view will “shutdown” the first additional view as only the most recent submission view is the active one. This will ensure that your quiz questions and answers are not available past the time you plan to have it available. You may decide that you want the submission view to be available to your students through the end of the semester. In this case, I suggest creating a “Shutdown View” with an end of semester date/time. Creating a “Shutdown View” with an end of the semester date/time is good practice if you are planning to copy a course with quizzes that have submission views into another course. This ensures that a quiz with a Shutdown View will force you to update the settings in the course you are copying to. Thus reducing the possibility that you have a submission view enabled before you want it to be.
Important Notes:
Submission Views DO NOT take effect until the quiz scores have been published. The “Allow attempt to be set as graded immediately upon completion” option must be checked. This option is found in the Assessment tab.
The Limited Duration option allows students to only be able to access the submission view for a short period immediately after completing the quiz. This option SHOULD NOT be used if you want students to review at a future date/time. In this case you should set up an additional view for the date/time you want the view to start AND set up a “Shutdown View”.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
November 9 – 13, 2020 is National Distance Learning Week (NDLW). In association with NDLW, the United States Distance Learning Association (USDLA) is offering free webinars on a variety of topics related to online teaching and learning. A few other organizations are offering free webinars during NDLW as well.
For more information on the activities and to register for the webinars visit NDLW 2020.
