Skip to content

Organizing your Grade Book using categories offers significant advantages beyond simply creating headings for your Grade Items. One key benefit is the ability to automatically drop the lowest grade within a category. This blog post will guide you through the process of setting up Grade Categories in Brightspace specifically for this purpose. To follow along, you'll first need to have your related Grade Items grouped within a Category in your Grade Book. If you haven't done this yet, please refer to "Creating Grade Items and Categories" for instructions.

Graphic of 5 assignments boxes lined up in a row. Each box has a grade of "A" or "B" in it. One box has a grade of "C". The assignment box with the grade of "C" in it is falling away (dropping) from the rest.

NOTE:
You can only drop grades from Categories in which the items are weighted equally:

  • If you are using a weighted final grade, you’ll have to distribute weights evenly within the category to drop a grade.
  • If you are using a total points final grade, you will have to assign equal points to all the items in the category to drop a grade. For this reason, it is not recommended to have items with different maximum point values in the same category, for example, a quiz worth 25 points and another worth 10 points.

Follow these steps to do it.

Drop Grades From a Grade Category:

  1. From the NavBar, click on Grades.
  2. Click New to create a new category, OR click on the arrow to the right of your category name and click on Edit to modify an existing category.
  3. In the Distribution section, choose the “Distribute weight evenly across all items” radio button and then enter the number of low (non-bonus) Grade Items that will be dropped from the category.
  4. category grade distribution

  5. Click Save and Close.

Note: The instructions in this blog post work for Grade Items in categories that are equally weighted. If the Category contains Grade Items with unequal weights, you can use the "Bulk Edit Exemptions" option to manually review each student's grades and choose the grade that you want to exempt from the final grade calculations. Step-by-step instructions can be found in this article from the Brightspace Community that explains how to manually drop the lowest grade.

Want more information?

Create Grade Items and Categories
Use Bulk Edit Exemptions to Drop the Lowest Grade
Brightspace Tip #542: Grade Book
Brightspace Tip #548: Grade Book – Enter Grades and Feedback
Brightspace Tip #549: Grade Book – Bulk Enter Grades
Understanding Dropped Grades/Drop Lowest Grade (student handout)

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: “drop lowest grade” by jflorent is licensed under CC BY 3.0 and is a derivative of Asssignment by Maria AG from The Noun Project

As the semester winds down, many faculty members find themselves knee-deep in grading. Entering grades into Brightspace may be a time-consuming task, especially when you need to assign the same grade to multiple students. Whether it's a pass/fail assignment, a standardized in-class activity, or a participation grade, manually entering the same score repeatedly can be cumbersome and time-consuming.

In my last blog post, I explained how instructors should input grades and feedback in the Grade Book. Today, I'll share a helpful tip: using the "Set Grades" feature to quickly assign the same grade to multiple students.

Follow these steps to do it.

Give Multiple Students the Same Grade at the Same Time:

  1. From the NavBar, click on Grades.
  2. Click on the arrow on the right of the Grade Item name.
  3. Select Enter Grades.
  4. Select the checkboxes next to the names of the students OR select all of the students at once by clicking on the checkbox above the list of students.
  5. Select Set Grades.
  6. Enter a value in the Grade textbox.
  7. Select Save.
  8. Select Save and Close.

Give Multiple Students the Same Feedback at the Same Time:

  1. From the NavBar, click on Grades.
  2. Click on the arrow on the right of the Grade Item name.
  3. Select Enter Grades.
  4. Select the checkboxes next to the names of the students OR select all of the students at once by clicking on the checkbox above the list of students.
  5. Select Add Feedback.
  6. Enter feedback in the textbox.
  7. Select Save.
  8. Select Save and Close.

choose the enter grades option from the context menu

set grades and add feedback options in Enter Grades

NOTE: Giving multiple students the same feedback at the same time as described in this blog post is helpful for giving multiple students, like group members, the same feedback on an assignment/activity. I do not recommend using the Add Feedback functionality in this way if you want or need to provide more personalized details to each student. In that case, you should enter the personalized feedback for each student individually.

Want more information?

Enter Bulk Grades Using the Set Grades Feature (video)
Brightspace Tip #548: Grade Book – Enter Grades and Feedback
Brightspace Tip #382: Escaping Grading Jail

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Assessments measure student achievement. They may take the form of traditional assessments such as exams, or quizzes, but may also be part of learning activities such as group projects, discussions, or presentations.

grade book

Brightspace has a number of tools instructors can use to assess learners and the Grades tool is useful for assigning and keeping track of learner grades. If you are not familiar with setting up your Grade Book, review Brightspace Tip #542: Grade Book for information.

There are multiple ways to enter grades for learner submissions in Brightspace. Three ways instructors can enter grades in their Brightspace courses are:

  • Using Quick Eval
  • Within Individual Tools
  • In the Grade Book

Quick Eval

Quick Eval is a tool that allows evaluators to see a list of unevaluated learner submissions from all their courses. Submissions from Assignments, Discussions, and Quizzes are displayed in one location to improve efficiency when locating work that requires evaluation and providing feedback to learners. Instructors can use Quick Eval to assess learner submissions.

Within Individual Tools

For assessments that are created using a Brightspace tool, such as Quizzes, Assignments, and Discussions, instructors will associate the assessment with a Grade Item in the Grade Book. The association is made within the tool itself. When you are ready to grade the student’s work, you will grade it within the tool and the grade will automatically transfer over to the Grade Item in the Grade Book.

In the Grade Book

For assessments that occur outside of Brightspace, instructors have to create a Grade Item in the Grade Book, and then manually enter student grades into the Grade Book. Examples of in-class assessments where you may need to manually enter grades in the Grade Book include participation grades, tests administered on-paper, presentations, and demonstrations.

Instructors can manually enter grades for assessments in the Grade Book’s Standard View or Spreadsheet View.

Standard View

The Standard View allows instructors to enter grades by grade item for all students in the course or for an individual student.

switch to standard view button in Grades tool

The standard view allows instructors to evaluate individual learner submissions. Each submission type has a unique icon and new learner submissions are identified with a dot on the corner of the icon.

Learner submission icons with a new submission indicator dot on the discussion icon
Learner submission icons with a new submission indicator dot on the discussion icon

Click the associated icon next to the learner submission to evaluate the submission.

Spreadsheet View

The Spreadsheet View allows instructors to enter grades for all students and all grade items in a single spreadsheet view. For quick edits, click “Switch to Spreadsheet View” (the button toggles back and forth between “Standard View” and “Spreadsheet View.”)

switch to spreadsheet view button in Grades tool

The Spreadsheet View allows instructors to manually enter or modify grades in cells. Instructors can also override previously-entered grades using the Spreadsheet View.

Entering the new or updated grade in the field for the learner and the submission
Entering the new or updated grade in the field for the learner and the submission

Spreadsheet View is ideal for entering grades for assessments that occurred outside of Brightspace. Once you’ve entered the grades, save the changes before leaving the page.

Entering Feedback

You can enter feedback by clicking on the arrow to the right of the grade item (column) you want to add feedback to, then select Enter Grades.

choose the enter grades option from the context menu

Locate the name of the student you want to provide feedback for, then select the pencil icon under the Feedback column and enter the feedback.

feedback's pencil icon identified
The pencil icon opens the feedback dialog box

Once you’ve entered the grades and feedback, save the changes before leaving the page.

NOTE: When entering feedback you have the option to enter private comments that will only be visible to you and users with grading privileges. Learners cannot see private comments.

Important

  • Remember tool-based assessments should be graded using the respective assessment tool.
  • Use the Enter Grades tab to easily view all learner grades, grade categories and grade items. From the Enter Grades tab, instructors can assess and evaluate grades for activities conducted outside of Brightspace.

Want more information?

Brightspace Tip #542: Grade Book
Brightspace Tip #507: Grade Book – Bulk Enter Grades
Brightspace Tip #475: Quick Eval
Enter Grades in the Grades tool
Grading in Brightspace
Brightspace Tip #204: Interactive Rubrics

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: Grade book by David Mulder | CC BY-SA 2.0 (image cropped)

keyboard with a preview key

The instructor’s view of grades is not the same as the learner's view of grades. Did you know you can get a preview of what a learner sees when they view their grades in your course?

To verify what a learner sees when they view their grades, an instructor can Preview the learner's grades.

Follow these steps to do it.

To Preview a learner's grades you should:

  1. On the NavBar, click Grades.
  2. On the Enter Grades page, select "Preview" from the contextual menu associated with a learner name from the table. The Grades will appear in a new pop-up window.

NOTE: If you are meeting with a student and want to hide the grades of the other students, you should use the Grade Book Search to do so.

Want more information?

Previewing How Grades Look for a Student in Brightspace
Brightspace Tip #542: Grade Book
Brightspace Tip #546: Grade Book – Search
Understanding the Grades Tool

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "preview key" by jflorent is licensed under CC BY 4.0 and is a derivative of "Education Keyboard Button" by GotCredit used under CC BY 2.0

As November arrives, I want to acknowledge both the richness and the intensity of this time in our academic lives. As faculty, we are juggling advising appointments, planning final projects, responding to crises both small and large, and somehow still finding ways to support our students through their own unique challenges. This month, CAT+FD offers spaces designed specifically for this moment: quiet writing time, conversations about AI and pedagogy, opportunities for mindfulness, and collaborative problem-solving with colleagues who understand exactly what you're experiencing.

I also want to remind you that professional development isn't just another item on your to-do list. It's one of the most generous things you can do for yourself during a demanding season. Whether you drop in for twenty minutes of the AI session between classes, join your colleagues for writing or meditation, or simply show up to a brown bag to remember you're not alone in this work, these gatherings are here to support you.

For any event below, click on the link for more information. Some events require registration. You can find all of our upcoming events on the CAT+FD Calendar. If you want to learn about other ways to keep up with everything happening at CAT+FD, check out this post on the CAT Food Blog: CAT+FD Event Information, Served Up Your Way.

WEEKLY OPPORTUNITIES

  • Coffee & Chat, every Monday, 10:00-11:00: Faculty can spend some time with members of the CAT+FD staff in our Conference Room for refreshments and conversation.
  • Walking Club, every Tuesday & Thursday, 8:30-9:00: All members of the Xavier community are invited to gather outside the Fitness Center to get in some steps together.
  • Quarter of Quiet, every Wednesday, 2:00-2:15: Members of the Xavier community are welcome in the Chapel's Meditation Room for 15 minutes of unguided contemplation. 

NOVEMBER OPPORTUNITIES

  • Fall Faculty Writing Group Lunch, November 03 at 11:00 AM, Mellon Seminar Room
    Each Monday, the Xavier Faculty Writing Group gathers in the Mellon Seminar Room to dedicate one hour of sustained writing. During this time, each member works on their individual writing project in silent fellowship with other group members. This gentle accountability serves as an effective means of motivating faculty to maintain progress on their scholarly work without feeling as if there are competing priorities that should take precedence.
  • Advanced Zoom Workshop: Breakout Rooms & Enhanced Features, November 05 at 2:00 PM, Mellon Seminar Room
    This hands-on workshop is designed to help participants master Zoom's advanced meeting tools. This session will cover essential techniques for creating more interactive and engaging virtual sessions, including how to effectively use breakout rooms to facilitate small group discussions and collaborative work. This workshop is limited to members of the Office of Student Affairs in the College of Pharmacy.
  • SERG (Science Education Research Group), November 05 at 3:30 PM, NCF 568
    Join faculty from across disciplines for an informal discussion focused on teaching and learning. Each monthly SERG meeting provides an open space to share questions, concerns, and suggestions about pedagogy with colleagues in a supportive, multidisciplinary environment. Topics are participant-driven. Whether you're exploring new teaching methods, facing classroom challenges, or want to share successful strategies, all faculty are welcome. Registration is not required.
  • Faculty Portfolio Working Group, November 06 at 1:15 PM, Online
    Members of this year's Faculty Portfolio Working Group meet to discuss their monthly assignments and progress. This closed working group supports faculty in creating online portfolios that document the breadth of their academic work. Now in its third decade, the group evolved from the original 1994 Course Portfolio Working Group to its current focus on comprehensive faculty portfolios.
  • Fall Faculty Writing Group Lunch, November 10 at 11:00 AM, Mellon Seminar Room
    Each Monday, the Xavier Faculty Writing Group gathers in the Mellon Seminar Room to dedicate one hour of sustained writing. During this time, each member works on their individual writing project in silent fellowship with other group members. This gentle accountability serves as an effective means of motivating faculty to maintain progress on their scholarly work without feeling as if there are competing priorities that should take precedence.
  • Deep Dive: AI Drop-ins, November 11 at 1:15 PM, Mellon Seminar Room
    NOT another AI Roundtable! Unlike traditional workshops, this drop-in format is designed around your specific questions, challenges, and curiosities about AI. Come and go as your schedule allows during our two-hour window. Whether you have 20 minutes between classes or can stay for the full session, you'll find targeted support for your AI-related interests. This collaborative format allows for deeper, more personalized discussions than traditional workshop Q&As. Registration is preferred, but NOT required.
  • Part-time Faculty Brown Bag, November 11 at 3:00 PM, Online
    All part-time faculty are encouraged to attend this virtual meeting to discuss end-of-semester tasks and challenges. 
  • Fall Faculty Writing Group Lunch, November 17 at 11:00 AM, Mellon Seminar Room
    Each Monday, the Xavier Faculty Writing Group gathers in the Mellon Seminar Room to dedicate one hour of sustained writing. During this time, each member works on their individual writing project in silent fellowship with other group members. This gentle accountability serves as an effective means of motivating faculty to maintain progress on their scholarly work without feeling as if there are competing priorities that should take precedence.
  • Fall Faculty Book Club, November 17 at 5:00 PM, Mellon Seminar Room
    The Center for the Advancement of Teaching and Faculty Development hosts an annual Fall Faculty Book Club. This professional development initiative brings together a small cohort of faculty to read and discuss a carefully selected book focused on teaching, learning, and higher education pedagogy. For our 18th year, we are reading The Opposite of Cheating: Teaching for Integrity in the Age of AI by Tricia Bertram Gallant and David A. Rettinger.
  • Faculty Portfolio Working Group, November 18 at 11:00 AM, Online
    Members of this year's Faculty Portfolio Working Group meet to discuss their monthly assignments and progress. This closed working group supports faculty in creating online portfolios that document the breadth of their academic work. Now in its third decade, the group evolved from the original 1994 Course Portfolio Working Group to its current focus on comprehensive faculty portfolios.
  • End-of-Semester Mindfulness Check-in, November 19 at 1:00 PM, CAT+FD Conference Room
    Do you have a regular practice of meditation, contemplation, or something else that feeds your soul? If not, would you like to cultivate one? Mindfulness supports our teaching and learning as university professionals. It also promotes the success and well-being of students, and it makes all of us more effective instruments of Xavier’s mission. Faculty, staff, and students are welcome.
  • New Faculty Brown Bag, November 20 at 12:15 PM, Mellon Seminar Room
    This year's cohort of of first-year faculty will meet to discuss successes and challenged during their first semester teaching at Xavier and will learn about faculty updates and Interfolio. 
  • Fall Faculty Writing Group Lunch, November 24 at 11:00 AM, Mellon Seminar Room
    Each Monday, the Xavier Faculty Writing Group gathers in the Mellon Seminar Room to dedicate one hour of sustained writing. During this time, each member works on their individual writing project in silent fellowship with other group members. This gentle accountability serves as an effective means of motivating faculty to maintain progress on their scholarly work without feeling as if there are competing priorities that should take precedence.

OUTSIDE OPPORTUNITIES

CAT+FD is not a sponsor of any of the following. These links are provided to share additional professional development activities. 

  • 8th Annual Sparking Success Faculty Development Conference, Tulane University, January 7-8, 2026. Tulane University’s Center for Engaged Learning and Teaching (CELT) invites proposals for interactive breakout sessions for the 8th Annual Sparking Success to be held Thursday, January 8, 2026. Sparking Success encourages faculty, staff, and graduate and professional students to come together, build community, and find inspiration for enhancing our lives on campus.
  • AAC&U Conference on Learning and Student Success (CLASS 2026), Tucson, AZ, April 16-18, 2026.The theme for this year's AAC&U CLASS conference is "courageous care" in recognition "that transformative education emerges when institutions genuinely prioritize student and educator learning, well-being, belonging, and success." The conference takes place from April 16 to 18 and can be attended in person  or online.
  • 4th Annual Teaching and Learning with AI Conference, University of Central Florida, June 11-13, 2026. The call for proposals is now open for the 4th annual Teaching and Learning with AI: A Sharing Conference Between Educational Practitioners, hosted by the University of Central Florida. This in-person event will bring together instructors, higher education professionals, researchers, librarians, and policymakers to discuss best practices and the use of AI in classrooms and across campuses, colleges, and universities.
  • Brightspace D2L Academy. The D2L Academy is a version of Brightspace available to all members of the Brightspace Community where you'll find Premium (paid) content like Certificate and Subscription Training Courses, as well as FREE Courses, Downloads and Teaching Tools. The D2L Academy is also where you can connect with Brightspace Guided Training, and the Product Idea Exchange (PIE).

NDLW logo

November 3 – 7, 2025 is National Distance Learning Week (NDLW). This is the 19th Anniversary of NDLW.

In association with NDLW, the United States Distance Learning Association (USDLA) is offering free webinars focused on how rapid developments in artificial intelligence (AI) are reshaping various aspects of education, including teaching, learning, access, and equity in online and hybrid environments. A few other organizations are offering free webinars during NDLW as well.

For more information on the activities and to register for the webinars visit NDLW 2025.

Close-up of a keyboard with a prominent green

Do you need to review a single student's grades privately? In a typical Grade Book, pulling up a student's grades will display the grades of the entire class, which is not ideal for one-on-one meetings. In Brightspace, you can solve this privacy issue instantly. Simply use the Grade Book search option to filter the view. This action will hide all other student data, allowing you to focus only on the grades for the specific student you are meeting with.

Follow these steps to do it.

To display one row in the Grade Book:

  1. On the NavBar, click Grades.
  2. On the Enter Grades page, enter the first and last name of the desired student in the Search For field and then click on search icon.
  3. When done, you should only see the selected student.

Note: If you have more than one student with the same name, you can enter the 900 # of the desired student in the Search For field. Ultimately, your search results should yield the row with the desired student's record.

Manage Grades tab with Search For field identified

To display all rows in the Grade Book:

  1. On the Enter Grades page, click on the Clear Search link.

Manage Grades tab with Clear Search link identified

Want more information?

Brightspace Tip #542: Grade Book
Understanding the Grades Tool

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "search key" by jflorent is licensed under CC BY 4.0 and is a derivative of "Education Keyboard Button" by GotCredit used under CC BY 2.0

If you're like me, you live and die by your electronic calendar. I've got one calendar for my personal stuff, one for my work stuff, one for my daughter's school, and so on. Wouldn't it be nice if you could get all the faculty development opportunities from CAT+FD in your calendar too?

Well, you can. Keep in mind, this isn't the same as actually registering for any event, but it's pretty handy. All our CAT+FD events are stored in LibCal. (Many thanks to Xavier Library for sharing LibCal access.) So just head on over there and look for the iCal icon.

Don't be fooled, this isn't just for iCal users. It will work for Outlook, Google, and just about any app that supports the iCal format. Click the icon to reveal the super-secret link, but don't follow that link — just copy it. Then paste it into the appropriate field of your preferred calendar app.

For example, in Outlook, choose "Add calendar > Subscribe from web" to get there.

That should import all CAT+FD events into a discrete calendar that you can toggle on and off, to show or hide as you see fit. And the best part is, the calendar is updated automatically to reflect any changes.

Again, you haven't signed up for any of these events. If you want to attend, just visit our website to register. That's essential — and it's the only way to get the Zoom link for our hybrid events.

Not ready to go the calendar route? You might want to check out the portal. That's right, the good old Xavier portal at my.xula.edu now has CAT+FD event listings. They might be on your dashboard already, or hit the Events & Calendars tab. You can customize your view to show the calendars that are most relevant for you.

Finally, I'd be remiss if I failed to mention our CAT+FD events newsletter. Don't forget to subscribe in order to receive updates in your inbox, approximately once per week.

the word update written on a chalk board

D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are some of the updates in the October 2025/20.25.10 release that were added to our system this month:

1) Assignments — Annotation availability awareness enhancements in assignment creation

Annotations are only supported for File and File or Text Assignment Types. They are not supported for Text, Observed in person, or On paper submission assignment types. In response to requests from instructors for clearer indicators of which types of assignments support Annotations, D2L enhanced the assignment creation experience with better tool tips, visual cues, and on-screen guidance.

New informational tool tip

To make it easier for instructors to understand what the Annotations tool does and which types of assignments you can use it with, a new informational tool tip now appears beside the existing Annotations check box in the interface for creating assignments.

When you hover over the new information ( ? ) button, a tool tip displays Annotation Tools help.

New Annotation Tools help tool tip
New Annotation Tools help tool tip

Clicking the information ( ? ) button opens a pop-up window that explains what the Annotations tool does, and which types of assignments you can use it with. The text in the new window is as follows:

Information: Annotation Tools
Use annotation tools to add feedback directly to the uploaded documents by highlighting, drawing, and commenting. This is available for file submissions only.

New Annotation Tools informational pop-up window
New Annotation Tools informational pop-up window

Clear visual indicators make it easy to identify which assignment types support Annotations

To make it easier to immediately understand whether you can use Annotations on an assignment, the Annotations check box now appears disabled (grayed out) for non-file type assignments, such as Text, Observed in person, or On paper submission assignments.

Visual cues indicate when Annotation Tools are not available for an assignment type
Visual cues indicate when Annotation Tools are not available for an assignment type

Updated on-screen guidance

New on-screen guidance indicates when instructors can no longer enable Annotations for an assignment and why.

Guidance for non-file Assignment types

When you cannot enable Annotations for an assignment because the type is Text, On paper submission, or Observed in person, hovering over the Annotations check box displays the following message:

Annotation settings are locked for submissions that are not files.

New on-screen guidance shows when Annotation settings are locked because the assignment type is not File or File or Text
New on-screen guidance shows when Annotation settings are locked because the assignment type is not File or File or Text

Guidance displayed for assignments after submissions are received

When you cannot enable Annotations for an assignment because learners already made submissions while the setting was disabled, hovering over the Annotations check box displays the following message:

Annotation settings are locked after submissions are received.

New on-screen guidance shows when Annotation settings are locked because learners made submissions for the assignment while Annotations were disabled.
New on-screen guidance shows when Annotation settings are locked because learners made submissions for the assignment while Annotations were disabled.

2) Assignments — Improved assignment type selection interface

A usability improvement makes it easier to select the correct assignment type when you create an assignment.

Previous behavior

Previously, instructors used radio buttons to specify whether an assignment was for a Group or an Individual.

New drop-down menu for selecting Assignment type

A new drop-down menu for selecting the Assignment Type modernizes the interface and lays the groundwork for future enhancements to the Assignments tool.

New drop-down menu with Individual Assignment Type selected
New drop-down menu with Individual Assignment Type selected

3) Grades – Comments and Assessments column always visible to learners

Learners can now always see the Comments and Assessments column in Grades, ensuring that feedback and links to assessments are consistently visible. The column is no longer conditionally displayed, supporting additional links from tools such as Rubrics, Assignments, and Quizzes.

This update supports future enhancements that add information to learner feedback in Grades.

Previously, the column only appeared when a grade item included feedback.

Grades screen with comments and Assessments showing
Comments and Assessments column now appears consistently to learners in Grades

4) Media Library – Improved Media Library to help better organize and manage your course assets

This release introduces several new features to improve the capabilities of the Media Library and allow users to have a wider variety of assets that can be reused in their courses.

These improvements include:

  • Add Images, Office Documents, PDFs, and SCORM packages directly to Media Library for re-use across your courses.
  • Use Media Library’s new Manage Versions menu to upload and manage a new version of your asset.
  • Create folders to better organize your assets by type, subject, or however you’d like.
  • Share a folder with another user by adding them to a folder as a collaborator.

Manage Versions menu option in Media Library
Manage Versions menu option in Media Library

The following file types can be uploaded to Media Library:

  • Video: .mp4, .avi, .f4v, .flv, .m4v, .mov, .webm, .wmv, and the ability to optimize for streaming (2GB max and up to 720p output)
  • Audio: .mp3, .m4a, .ogg, .wav, .wma (1GB max)
  • Document: .doc, .docx, .odt, .xls, .xlsx, .rtf, .pdf, .ppt, .pptx, .pps, .ppsx, .odp
  • Image: .jpg, .jpeg, .png
  • Course Package: .zip (SCORM Only)

Screenshot of the 'Create Folder' window in Media Library, with a red validation warning under the 'Folder Title' field and options to 'Save' or 'Cancel'
Create Folder window in Media Library with options to save or cancel

5) Quizzes – Hide Quiz Question Points

Instructors can now hide the point value for quiz questions to ensure learners focus on all questions equally, without the risk of inferring the number of correct answers based on point value. This feature is particularly useful in scenarios like employee training and association quizzes.

The new feature helps with the following:

  • Avoiding Hints in Multi-Select and Written Response Questions. Hiding point values prevents learners from guessing the number of expected answers based on the score, promoting a more consistent effort across all question types.
  • Diagnostic Assessments. This option is beneficial for assessments like subject knowledge audits or start-of-term baseline knowledge checks, where the purpose is to gauge understanding rather than focus on scoring.
  • Encouraging Equal Effort Across Questions. By hiding point values, learners are less likely to prioritize certain questions over others based on points. Hiding point values ensures a balanced effort and enables the inclusion of control or bonus questions without indicating their significance.

A new option is available within the Timing & Display section when creating or editing a quiz.

The Edit Quiz page showing Hide question point values checkbox selected in Timing and Display settings
From the Edit Quiz page, under Timing & Display, select Hide question point values to prevent learners from seeing individual question scores

This feature implements the following PIE items:

  • D2934 (Hide point value of quiz questions)
  • D10418 (Option to hide point value of quiz questions and show linked Learning Outcomes)

6) Quizzes – Improved visibility for insufficient question pools

With this release, instructors can now see a status indicator when a question pool has insufficient questions, allowing them to resolve the issue before learners begin a quiz attempt.

If a quiz attempts to draw more questions than are available in a question pool (for example, 12 questions requested but only 10 available), the interface now displays a warning indicator.

This update adds visual warnings in the following areas:

  • The Grading view: If learners have already completed a quiz containing an affected pool, messaging displays in the grading evaluation experience.
  • The Grading view showing Question Pool Error with selected and correct answers for a quiz question
    When grading a quiz, an error message appears indicating the question pool is exhausted

  • The Manage Quizzes page: A status indicator flags quizzes with insufficient question pools.
  • The Edit Quiz page showing an example of Invalid Question Pool with warning icon
    In the Manage Quizzes tab, a red warning icon appears beside a quiz name. Instructors can review quiz settings to resolve the issue

  • The Edit Quiz page (Quiz Builder): A warning icon appears directly on the affected question pool.
  • The Edit Quiz page showing an example of Invalid Question Pool with warning icon.
    The Edit Quiz page displays a Question Pool with an error state, labeled Invalid Question Pool

  • The Course Import and Course Copy workflows: Validation now prevents importing or copying pools with an insufficient number of questions.

Previously, no visual indicators identified when question pools contained too few questions, and these could be imported or copied without warning.

7) Quizzes – Attempt exports retain line breaks in question content

Instructors can now export quiz attempts using the Export to CSV and Export to Excel options without removing line breaks in question text or answers.

Previously, line breaks in question text and answers were removed during export.

If you are interested in getting more information about these and all the October Continuous Delivery updates, refer to the Brightspace Platform October 2025/20.25.10 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

Online Assessment Strategies in the Age of AI [1:02:48]

Thanks to those of you who attended our "Online Assessment Strategies in the Age of AI" workshop. The workshop, the 23rd in our #LEX Advanced series, helps you to build on the skills you learned in the #LearnEverywhereXULA course and will provide you with strategies to ensure your assessments truly measure student learning in this rapidly changing educational landscape.

In case you missed the training session or if you attended the training session and want to recap what was covered, a copy of the workshop recording and resources referenced in the workshop are available. You can find the workshop recording and other resources in support of the workshop on the CAT+FD wiki.

Additionally, if you did not get the opportunity to earn a digital badge for participating in the workshop, it's not too late to earn that badge. We have a corresponding “Online Assessment Strategies” module in the #LearnEverywhereXULA (#LEX) course that you can complete to earn a digital badge for this topic. The badge will count towards your #LEX Advanced certification.