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wooden letters spelling out the word end and being held by plastic figures

As we approach the end of the semester there are a few things you can do in Brightspace to wrap up for the semester.

Release final course grades

Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.

Export your Grade Book

Student access to courses is removed two weeks after the end of a semester. This process of making the courses inactive allows student work and grades to be visible to instructors but students no longer have access to the course. Courses will remain on the Brightspace system for three semesters before they are removed. You should export (download) your Grade Book to your local computer after you submit your final grades.

NOTE: The export file that is created will NOT contain any student work or instructor feedback. Only the grades in your Grade Book will be exported.

Create a master copy of your course

Courses remain on the Brightspace system for three semesters before they are removed. You can request a Master Course Shell that you can use to develop and maintain your course materials. Master Course Shells will not be removed from the Brightspace system.

Follow these steps to do it.

Instructions are available for releasing final course grades, exporting your Grade Book, and requesting Master Course Shells.

Want more information?

Release Final Grades
Export your Grade Book (video [2:03])
Master Copies of Courses
View all the Brightspace training recaps
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo Credit: image by Alexas_Fotos from Pixabay

Brightspace calculates final grades for each student based on the grading system and the students' grades that are entered into the Grade Book. If the instructor wants more control over the final grades, perhaps to adjust the final grade for a student that is on the cusp of a higher grade, then adjusted final grades can be used and released to students instead of the calculated final grade.

pliers and screwdrivers

If the instructor decides to use adjusted final grades for one student in the course, adjusted final grades must be used for all students in the course. This does not imply, however, that final grades must be manually adjusted for all students.

Adjusting final grades are implemented by the instructor for only the student or students that are deemed to need an adjusted grade. The remaining students final grades would be the final grade as calculated in the Grade Book.

Note: The Grade Book must be configured to use adjusted final grades. If you plan to use adjusted final grades, you should make the adjustments before you release final grades.

Follow these steps to do it.

To adjust final grades for all students:

  1. Get into the course where you want to adjust final grades and click Grades in the NavBar.
  2. Click on the Enter Grades link.
  3. Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
  4. In the Final Adjusted Grade section for each student, enter the adjusted grades and then click Save.
  5. Once you have ensured that students' grades are accurate, you can release the final grades.

To adjust final grades for one or more specific students:

  1. Get into the course where you want to adjust final grades and click Grades in the NavBar.
  2. Click on the Enter Grades link.
  3. Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
  4. Click on the arrow on the right of the Final Grades and click Transfer All, then click Yes.
  5. In the Final Adjusted Grade section, enter adjusted scores where necessary and click Save.
  6. Once you have ensured that students' grades are accurate, you can release the final grades.

Want more information?

Understanding the Grades Tool (video)
Adjust Final Grades
Release Final Grades
Final Grades FAQs
Grades FAQs
Brightspace Tip #109: Grade Book
View all the Brightspace training recaps
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by MateuszTkaczyk from Pixabay

Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. When setting up the Grade Book, the instructor can choose to automatically release final grades so that the students can see their final grade throughout the semester. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.

Additionally, you can selectively release final grades for some students now and release the final grades for other students later. For example, you can release the final grades for graduating seniors on one date and release the final grades for everyone else on a later date.

Follow these steps to do it.

Watch this video for instructions on how to release final grades:

Want more information?

Adjust Final Grades
Release Final Grades
Final Grades FAQs
Grades FAQs
Brightspace Tip #109: Grade Book
View all the Brightspace training recaps
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "final grades" by jflorent is dedicated to public domain under CC0 and is a derivative of grade by OpenClipart-Vectors on Pixabay

Let's say that you used to begin class with a moment of silence. Or perhaps you incorporated some other elements of mindfulness or contemplative pedagogy into your teaching.

Did those practices survive the transition to remote teaching this semester? Perhaps they fell by the wayside in the rush to get "up to speed" with unfamiliar technology.

It takes a special effort to bring mindfulness to the classroom when the classroom is a virtual construct. However, in this unsettled and uncertain time, the lessons of mindfulness would seem to be more important than ever. Furthermore, the online environment can often add an extra layer that separates the student from learning even more than in a traditional classroom. Practices that connect to our basic humanity are arguably even more important when teaching in a context mediated entirely by electronic technology.

Aurora D. Bonner offers some guidance in her new article for Faculty Focus, "Mindfulness in the (Online) Classroom."

  • Be present
  • Take time to check in
  • Believe your students
  • Don’t be afraid to share

Read the full article for details. It's brief and worth your time.

This might be a good time to check out the webinar by Karen Nichols and yours truly (Bart Everson) sponsored by D2L, "Present, Calm, and Ready to Learn – The Value of Contemplative Practices in an Online Course."

Bonus: You may also be interested in next week's online practice, "Exploring Uncertainty, Finding Possibility Through Contemplative Art," facilitated by Beth Berila throught the Center for Contemplative Mind in Society.

update

D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the April 2020/20.20.4 release that were added to our system this month:

1) Assignments - Assignments page column name

This feature updates the New column name on the Assignments page to read as New Submissions.

The Assignments page with the New Submissions column
The Assignments page with the New Submissions column

2) Brightspace Pulse - Pin and unpin courses

To help learners more easily find their current courses in Brightspace Pulse for iOS, learners can now pin and unpin courses from the Courses screens. Pinning a course ensures it remains at the top of the screen for easy access. Previously, learners could only pin and unpin their courses in Brightspace Learning Environment.

To pin or unpin a course in Brightspace Pulse, do one of the following:

  • From the Courses screen, tap the ellipses (...) icon in a course tile.
  • From the Course Homepage screen, tap the ellipses (...) icon at the top of the screen.

From the list of actions, tap Pin or Unpin. A pinned course is denoted by a Brightspace Pulse pin icon. Unpinning a course removes the pin icon.

The Courses screen displaying an unpinned course tile with the ellipses icon
The Courses screen displaying an unpinned course tile with the ellipses (...) icon
The Courses screen displaying a pinned course tile with the ellipses and pin icons
The Courses screen displaying a pinned course tile with the ellipses (...) icon and pin icon

The Course Homepage screen displaying the ellipses icon
The Course Homepage screen displaying the ellipses (...) icon

If you are interested in getting more information about these and all the April Continuous Delivery updates, refer to the Brightspace Platform April 2020/20.20.4 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
#KeepTeachingXULA wiki resource
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

All we have to do is click with the right clique.

Anyone who has spoken with me in the past month knows that I am not a fan of synchronous remote teaching. Beyond the basic belief that teaching in the classroom and teaching online are two radically different pedagogies (in other words, A ≠ B (in other words, "You can't fit a square peg into a round hole")), there is the greater problem of imposed pedagogy -- requiring faculty to teach in a specific way rather than empowering them to teach in the way they think best. Moreover, the use of Zoom and other teleconferencing systems as a means of achieving that required synchrony have raised other concerns, such as the unfortunately named zoombombing, wherein bad actors disrupt the virtual classroom, often with hate speech, and the as yet unnamed problem of invading our students privacy.

Despite all that, I have done my best to follow the expectation to meet online with my classes according to the original class schedule, and to be honest, many of those meetings have not gone well, in part because getting students to engage in a large-group synchronous discussion online is even more difficult than getting them to do so in person. I find they are more willing to do small group discussions, using Zoom's Breakout Rooms function (here's a quick tutorial on setting up Breakout Rooms), but I have learned over the years that while consistency in teaching is good, redundancy in teaching is not good. So, I've been trying to find ways to run my classes that give them work that both challenges them but that keeps them connected to the actual class.

Photograph of Edward Snowden
Edward Snowden / CC BY

One of the classes I'm teaching this semester is called Dystopias, Real & Imagined (I think I deserve some kind of award for that level of prescience, to be honest), so for the past six weeks, I've been able to do a lot more just-in-time teaching than I had anticipated. Last weekend, I came across a video interview with Edward Snowden talking about the risks to civil liberties that come with the COVID-19 pandemic. Under normal circumstances, I would have posted the link to Brightspace and told the students to watch it on their own before Thursday's class, since under those normal circumstances, I don't like using class time to deliver content. Given our current circumstances, I thought about using Zoom's screen sharing function to watch the video together during class, but I've seen other people try this, and the video usually ends up being unwatchable (choppy audio and such).

So I did what I often find myself doing and borrowed an idea from my wife, who teaches high school English. Since going remote at her school, she has been using EdPuzzle, a site that lets you create assignments by embedding videos and inserting questions and commentary at specific points during the video. While this can be used to simply test understanding/attention (by asking a simple multiple choice question about something that was just said in the video), they can also be used to encourage/demonstrate critical thinking and to prepare students for a post-video discussion.

Active Listening

At one point in the video, Snowden starts to talk about the expanded surveillance powers the federal government gave itself after 9/11. Before he does so, I inserted a multiple choice question that asked students when they thought those emergency powers were retracted. After they answered the question, the video resumed, and Snowden gave them the correct answer. (Take a look at the screen shot below for the answer.)

Screenshot of the multiple choice question about the Patriot Act.
A question like this one about the Patriot Act prompts students to speculate on what is about to be discussed in the video. Prediction is a key function of active learning.
Screen shot of the question as presented to students during the video.
Making personal connections to course content is another important aspect of critical thinking.

At another point, Snowden explains how our cellphones are being used to analyze social distancing at the local level. Here I paused the video and gave the students a more complex task by asking them to use Unacast's Social Distancing Scoreboard, a site that uses the data Snowden discusses in the video, to look up the county in which they are currently living. Although the text box seems small, it expands with whatever the students type. A few of my students wrote short essays on why they think their home counties are getting such bad grades for social distancing.

One of the best functions of EdPuzzle is that you can prevent students from skipping ahead or even going backwards, so in order to answer these questions, they had to watch the entire 22-minute video. While this is a useful way to monitor student engagement, it's also, I think a way to make the task more transparent -- the system makes it impossible for the student to misunderstand what is being asked of them. Moreover, EdPuzzle tracks everything they do with the video -- when they started it, how much of it they watched. For the MC questions, EdPuzzle will automatically grade them; whereas for the open-ended questions, I went through after class and read each one and awarded the points.

To be honest, I was hesitant to use this. The interface for EdPuzzle is clearly designed for grade school teachers, as are many of the settings (EdPuzzle integrates very well with Google Classroom, but not at all with Brightspace). Also, sometimes my students get frustrated with my attempts to trick them into learning more actively. Two things convinced me I was wrong to worry though. First, about a third of my students, without any prompting, told me how much they enjoyed this activity.

this is a really cool activity

Second, once everyone was done with the video (after probably about 40 minutes, since some wrote really long answers), we had the best discussion we've had since going remote. Both these things really moved me. I don't know about you, but this past week, the students have really seemed to sink deeper into the malaise they've been in since going remote. They've been a lot less engaged, so it was great to see that must natural positivity coming through the screen.

Kim Vaz-DevilleToday's guest post is from Kim Vaz-Deville, Professor of Education and Associate Dean, College of Arts and Sciences

  • First you can inquire how the student is doing/coping.
  • Ask if she or he understands the emails that have been coming out from the department/division/dean's office and academic affairs.
  • Many students do not know what to expect for finishing the courses for the end of the semester. Address concerns and if you don’t know that is okay you can follow up with the right sources.
  • Let them know what academic supports are in place. Students can create a virtual meeting space that their group can visit whenever they want to study and they may also join an existing study group. They can also contact the relevant Academic Resource Center Coordinators to request a tutor or SI to work with your newly created study group. For more information, students should check their emails from Dr. Holmes sent on March 27, 2020 titled “XULA Zoom Study Groups”. For assistance from the Academic Resource Centers see the email from Dr. Holmes sent on March 17, 2020 titled “Academic Resource Centers - Online Tutoring, Review Sessions, and Resources”.
  • You can assign pre-work for the meeting -- tell students what they will need to prepare for the advising session.
  • You can reassure them that they are working toward the goals they have set for themselves. No matter what they are hearing or feeling they are moving forward. Though they are learning remotely/online, they are still in a rich educational environment and will learn what is needed for their success. You can remind them how much the faculty care about them.
  • While summer classes will be "on-line", this might be a good time to clarify the difference between "remote learning" and "online learning". Currently, if their class was face to face, it is now being offered remotely it includes an expectation that the student will login during the time the course is offered so their professors know they are there.
  • In planning for the fall semester, take into account what the summer is going to look like for them. Help them have an academic plan because that will reinforce that there is an endpoint/target.
  • If you are using your personal phone and are concerned about maintaining your privacy, you can use Goggle Voice. If you get the app on your phone, you can make work calls from that number.

Sources:

“Best Practices for Serving Students Remotely” Sponsor: eab.com. Thursday, March 26, 2020

“Never Let a Good Crisis Go to Waste: How the COVID-19 crisis is pushing liberal arts programs to cultural and institutional innovation.” Hosted by Christopher Malone, Founding Dean School of Arts and Sciences, Molloy College. Sponsor: Council of Colleges of Arts & Sciences. March 25, 2020

Reyna Romero, Director, Advising Services. College of Humanities and Social Sciences, University of Houston and Crystal Guillory, Assistant Dean in the College of Humanities and Social Sciences at UHD meeting with Kim Vaz-Deville, Associate Dean College of Arts and Sciences, Xavier University of Louisiana, March 31, 2020

Karen NicholsToday's guest post is from Karen Nichols, Distance Education Coordinator in Xavier's Center for Continuing Studies & Distance Education

In 2015, I gave a presentation in CAT which included Netiquette Rules for faculty to apply in their discussion board posts and email correspondence with their students.  The suggestions were fairly common sense:

  • Be polite, respect others’ opinions
  • Don’t use slang or vulgar or texting language
  • Be careful using humor and sarcasm as they don’t always come across correctly in written form
  • DON’T USE ALL CAPS—IT LOOKS LIKE YOU’RE SHOUTING

Fast forward five years later and we have a whole new layer of Netiquette Rules for live video conferencing.  Meredith Hart just posted a blog last week sharing video conferencing etiquette.  Here are her tips:

Video Conferencing Etiquette

  1. Mute yourself when not speaking.
  2. Be on time.
  3. Ensure your technology works correctly.
  4. Use technology to fully engage remote participants.
  5. Choose the proper software and hardware.
  6. Wear work-appropriate clothing.
  7. Frame the camera correctly.
  8. Have the right light.
  9. Look into the camera.
  10. Pay attention.

Let’s discuss a few of the tips.  

  1. Wear work-appropriate clothing.  I’ve taught online for over 25 years and even now, when I have virtual office hours, I put on make-up, wrap a scarf around my neck (I am a French instructor after all), and put on a pair of earrings for my students.  They don’t have to know that I’m still wearing my slippers, but I want them to know I made the effort for them, even if they are online in their pajamas and wrapped in a blanket.
  2. Frame the camera correctly.  This pertains to both you and your surroundings.  Zoom allows you to check what others will see before you join the meeting.  How do you look? Is the camera pointing up your nostrils or at your left ear?  What do you see in the background? Everyone has been commenting on me in my big easy chair (with a floral curtain pattern behind it).  I don’t have zoom meetings against my huge bookshelf with my artwork and urns of my deceased pets lined up. While comforting for me, they may not be to everyone else’s taste.
  3. Have the right light.  This is something I struggle with.  I wear eyeglasses and too much light causes reflections in the lenses and it’s hard to see my eyes.  Too little and you can’t see my face well. That’s a work in progress for me.
  4. Look into the camera.  This can be tricky if people are sharing screens but try not to be looking off in the distance at your television or out your window at the squirrels playing.
  5. Pay attention.  Yes, it’s so easy to be distracted while at home.  How many of us have had to quiet barking dogs or children coming in to ask questions while we are on a zoom conference?  But do your best to stay focused on the meeting at hand and to stay in the present moment and try not to multi-task too much—stay engaged, especially if you’re online with the students.
  6. This one is most important and not on the list but should be.  Be forgiving of yourself and each other when mistakes are made.  We have all been asked to accomplish a great deal in a short space of time, and no one can be expected to be an expert immediately.

Continue to take care of yourselves and your families. #KeepTeachingXULA