I usually get a lot of questions from faculty related to setting up their Brightspace courses. In the spirit of starting the summer session with less stress, I offer the following infographic with course design suggestions to reduce your course setup and management stress:
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
As you prepare to teach this summer, now is a good time to get started setting up your Brightspace courses. Our Information Technology Center (ITC) has created the summer courses in Brightspace.
NOTE: If you do not see your summer courses in your My Courses widget, you should click on the link to "View All Courses" (located at the bottom of the My Courses widget). If your summer courses are listed when you "View All Courses" but are not shown in your My Courses widget, you should pin the course in order to have it appear in the My Courses widget. Follow these instructions for pinning/unpinning courses.
To get started, you can post your syllabus, course documents, announcements, and setup your Grade Book in your Brightspace courses. You can also customize your course homepage and/or course image/banner.
If you teach a course that is cross listed you will have a Brightspace course for each cross listing. You can combine the cross listed courses into one Brightspace course so that you can post course materials and grades to one combined Brightspace course. Combining courses may also work for you if you are teaching different sections of the same course and would like to have the different sections combined into one Brightspace course so that you can post course documents and grades in the one combined course. The beginning of the semester is the best time to submit a request to merge your Brightspace courses before you add course materials or grades to the courses.
Additionally, if the summer course you are teaching is the same as one of your previous courses you can copy the entire course (or copy components) into your "empty" Brightspace summer course.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
As we approach the end of the semester there are a few things you can do in Brightspace to wrap up for the semester.
Release final course grades
Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.
Export your Grade Book
Student access to courses is removed two weeks after the end of a semester. This process of making the courses inactive allows student work and grades to be visible to instructors but students no longer have access to the course. Courses will remain on the Brightspace system for three semesters before they are removed. You should export (download) your Grade Book to your local computer after you submit your final grades.
NOTE: The export file that is created will NOT contain any student work or instructor feedback. Only the grades in your Grade Book will be exported.
Create a master copy of your course
Courses remain on the Brightspace system for three semesters before they are removed. You can request a Master Course Shell that you can use to develop and maintain your course materials. Master Course Shells will not be removed from the Brightspace system.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Brightspace calculates final grades for each student based on the grading system and the students' grades that are entered into the Grade Book. If the instructor wants more control over the final grades, perhaps to adjust the final grade for a student that is on the cusp of a higher grade, then adjusted final grades can be used and released to students instead of the calculated final grade.
If the instructor decides to use adjusted final grades for one student in the course, adjusted final grades must be used for all students in the course. This does not imply, however, that final grades must be manually adjusted for all students.
Adjusting final grades are implemented by the instructor for only the student or students that are deemed to need an adjusted grade. The remaining students final grades would be the final grade as calculated in the Grade Book.
Note: The Grade Book must be configured to use adjusted final grades. If you plan to use adjusted final grades, you should make the adjustments before you release final grades.
Follow these steps to do it.
To adjust final grades for all students:
Get into the course where you want to adjust final grades and click Grades in the NavBar.
Click on the Enter Grades link.
Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
In the Final Adjusted Grade section for each student, enter the adjusted grades and then click Save.
Once you have ensured that students' grades are accurate, you can release the final grades.
To adjust final grades for one or more specific students:
Get into the course where you want to adjust final grades and click Grades in the NavBar.
Click on the Enter Grades link.
Scroll over to the Final Calculated Grade column and click on the arrow on the right of the column name and select Enter Grades.
Click on the arrow on the right of the Final Grades and click Transfer All, then click Yes.
In the Final Adjusted Grade section, enter adjusted scores where necessary and click Save.
Once you have ensured that students' grades are accurate, you can release the final grades.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: image by MateuszTkaczyk from Pixabay
Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. When setting up the Grade Book, the instructor can choose to automatically release final grades so that the students can see their final grade throughout the semester. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.
Additionally, you can selectively release final grades for some students now and release the final grades for other students later. For example, you can release the final grades for graduating seniors on one date and release the final grades for everyone else on a later date.
Follow these steps to do it.
Watch this video for instructions on how to release final grades:
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Image credit: "final grades" by jflorent is dedicated to public domain under CC0 and is a derivative of grade by OpenClipart-Vectors on Pixabay
D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.
Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.
Here are a few updates in the April 2020/20.20.4 release that were added to our system this month:
1) Assignments - Assignments page column name
This feature updates the New column name on the Assignments page to read as New Submissions.
The Assignments page with the New Submissions column
2) Brightspace Pulse - Pin and unpin courses
To help learners more easily find their current courses in Brightspace Pulse for iOS, learners can now pin and unpin courses from the Courses screens. Pinning a course ensures it remains at the top of the screen for easy access. Previously, learners could only pin and unpin their courses in Brightspace Learning Environment.
To pin or unpin a course in Brightspace Pulse, do one of the following:
From the Courses screen, tap the ellipses (...) icon in a course tile.
From the Course Homepage screen, tap the ellipses (...) icon at the top of the screen.
From the list of actions, tap Pin or Unpin. A pinned course is denoted by a Brightspace Pulse pin icon. Unpinning a course removes the pin icon.
The Courses screen displaying an unpinned course tile with the ellipses (...) iconThe Courses screen displaying a pinned course tile with the ellipses (...) icon and pin icon
The Course Homepage screen displaying the ellipses (...) icon
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
As you continue to teach remotely during this disruption, you may have questions. Here is a list of Brightspace help resources you can use to get answers to your questions.
Additionally, if you are having difficulties using any of the course tools, you can get help from D2L. This help is available 24/7 via Email and Live Chat. You will find links for Email Support and Live Chat Support in the Help menu on the NavBar (inside of Brightspace). You must be logged into Brightspace to access the Email and Live Chat Support links.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.
Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.
Here are a few updates in the March 2020/20.20.3 release that were added to our system this month:
1) Announcements – Display author information
To provide more information to users, Announcements now supports displaying author information (name and timestamp) on new and edited announcements.
If a user has the new permission, when the user creates or edits an announcement, a new Show Author Information check box displays in the New/Edit Announcement page, allowing them to choose if they want author information to display.
Users reading the announcement may see some or all of the following author information:
the original author
the original date and time of the announcement
the author who edited the announcement
the date and time of the edit
The new Show Author Information option on the New/Edit Announcement page
Author information in an announcement
2) Groups – Set exact time learners can self-enroll
When setting up groups that allow learners to self-enroll, instructors can now add an exact time when enrollment opens, and an exact time when self-enrollment expires. Previously, instructors could only set the date when enrollment opened or expired.
Set exact time when enrollment opens and expires
3) Quick Eval – Support for anonymous marking
Assignments created with the Hide student names during assessment option selected now display in Quick Eval’s Submission view with learner names and profile images hidden. Instructors using anonymous marking can access Quick Eval with confidence that it supports their anonymous marking needs.
Anonymous Marking check box visible when creating assignment submission folders
Learner names and profile images are hidden in Quick Eval Submissions view
4) Rubrics – Confirmation message for partially unevaluated rubrics
To prevent publishing partially unevaluated rubrics, the publishing workflow in the new Rubrics grading experience now includes a confirmation message that warns users when the rubric is not fully evaluated. Instructors have the option to continue publishing, or cancel. Warning messages appear when publishing a rubric for an individual student and when bulk publishing rubrics. Users attempting to publish an incomplete rubric evaluation must now click Publish to complete the workflow.
The confirmation message asks users if they want to publish anyway, when attempting to publish an incomplete evaluation for an individual learner.
When attempting to bulk publish incomplete rubrics, the confirmation message lists the names of learners whose rubric evaluations are not complete.
5) Rubrics – Improved accessibility in Rubric grading
In Rubrics, when using keyboard navigation to tab to a row of selectable cells, there is now a focus indicator to help orient users on the page.
In the new Rubrics grading experience, the Overall Score level is now only calculated after all the criteria in the rubric have been assessed. This change optimizes rubric performance by eliminating the calculation of incomplete Overall Score levels until the rubric evaluation is completed, and improves the grading experience for instructors and rubric evaluators.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Do you want your students to take a quiz or test online? Do you have a test that you normally administer on paper and you don’t want to retype all the questions into Brightspace. Learning and Teaching Services at Algonquin College developed a Test/Quiz Question Generator that provides an easy way of creating a collection of questions that can be imported into Brightspace.
Quiz questions have to be in a special format in order to be imported into Brightspace. The Test/Quiz Question Generator allows you to reformat your questions and it will create a CSV file that can be imported into Brightspace. Refer to this question types and formatting guide for information on how to format your questions.
If you want to save time creating tests and quizzes by not having to retype test questions into Brightspace, try the Test/Quiz Question Generator.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Virtual classrooms and virtual office hours are a great way to keep teaching and learning during a disruption.
Instructors have two options for virtual meetings that are integrated into our Brightspace system. One option is the Brightspace Virtual Classroom and the other option is Zoom Web Conferencing. Instructors should choose whichever tool will meet their needs. To help you choose, I've provided an explanation of these two systems.
Brightspace Virtual Classroom
We have the free version of the Brightspace Virtual Classroom tool. Not all features of this tool is available in the free version. Refer to this Brightspace Virtual Classroom features chart to see if this tool will meet your needs.
IMPORTANT CHANGE TO BRIGHTSPACE VIRTUAL CLASSROOM:
New as of April 2020, limits for the maximum number of participants, session duration, and session recording availability are being adjusted. Here is an overview of the new limits, compared to the previous limits.
Zoom is a web-based video conferencing tool with a local, desktop client and a mobile app that allows users to meet online, with or without video. Zoom users can choose to record sessions, collaborate on projects, and share or annotate on one another's screens, all with one easy-to-use platform. Zoom is integrated into our Brightspace system and is Xavier’s alternative to the Brightspace Virtual Classroom tool.
The Professional Training team at Zoom will be hosting a 45 minute Zoom Meetings for Education Webinar on Monday, March 16th. The webinar starts at 9 am central time. It will focus on the following topics:
How to download the Zoom applications and join a Zoom meeting
How to schedule a meeting and send out invitations
Overview of In-meeting controls and Virtual Classroom tools
*NOTE: This document was created by another institution. Steps #1 and #2 are not applicable to our configuration. The information in the remainder of the document is applicable to how Zoom works in our integration.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
