This summer, I'm on the verge of accomplishing something I've never accomplished before: having all my classes completely planned and plugged into the LMS before the semester even begins. ...continue reading "How Do You Know When Your Course Is Ready?"
Brightspace Tip #48: Setup Your Fall Courses
As you prepare to teach this fall, now is a good time to get started setting up your Brightspace courses. According to our Information Technology Center (ITC), the fall courses have been created in Brightspace. If you are listed as the instructor for the fall course in Banner, you should see the course in your My Courses widget in Brightspace.
NOTE: If you do not see your fall courses in your My Courses widget, you should click on the link to "View All Courses" (located at the bottom of the My Courses widget). If your fall courses are listed when you "View All Courses" but are not shown in your My Courses widget, you should pin the course in order to have it appear in the My Courses widget. Follow these instructions for pinning/unpinning courses.
To get started setting up your course, you can post your syllabus, course documents, announcements, and setup your Grade Book in your Brightspace courses. You can also customize your course homepage and/or course image/banner.
If you teach a course that is cross listed you will have a Brightspace course for each cross listing. You can combine the cross listed courses into one Brightspace course so that you can post course materials and grades to one combined Brightspace course. Combining courses may also work for you if you are teaching different sections of the same course and would like to have the different sections combined into one Brightspace course so that you can post course materials and grades in the one combined course. The beginning of the semester is the best time to submit a request to merge your Brightspace courses before you add course materials or grades to the courses.
Follow these steps to do it.
Listed below are links with instructions to:
- Request Master Course Shell
- Merge Courses
- Getting Started for Instructors Video Playlist
- Add Profile Picture to Humanize Your Course
- Change the Name of Your Course
- Change Course Image
- Homepages and Widgets
- Google Apps Integration
- Content Tool Quick Reference (pdf)
- HTML Editor Quick Reference (pdf)
- Update a File
- Grades Tool Quick Reference Guide (pdf)
- Understanding the Grades Tool (video)
- Create an Announcement (video)
- Copy Course or Copy Components
- Manage Dates - Offset Dates (video)
- How to Pin Courses
- View Course as a Student (pdf)
Want more information?
View all the Brightspace training recaps
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Basic Needs Security and the Syllabus
When I read this article from Sara Goldrick-Rab "Basic Needs Security and the Syllabus" from August of last year, it really resonated with me, due to several projects I'm currently working on that have somehow converged--it is that time of year when faculty are asking for tips on creating their syllabi or feedback on items they should perhaps add, I'm collaborating on initiatives to try to save students money on textbooks, our office has been working with graduate students since 2017, and of course, we are always conscious of our mission here at XULA.
Professor Goldrick-Rab decided to include the following statement in her syllabus for a Master's higher education course:
Any student who faces challenges securing their food or housing and believes this may affect their performance in the course is urged to contact the Dean of Students for support. Furthermore, please notify the professor if you are comfortable in doing so. This will enable her to provide any resources that she may possess.
Professor Goldrick-Rab said that she decided to add this to her graduate syllabus to acknowledge that students face financial challenges that could affect their performance in their courses, to let them know that she cares about them, and to try to point them in the right direction for resources.
It makes me wonder how many of our own students are threatened with basic needs security. Would you, as an instructor, add similar verbiage to your own syllabus? Do you know any students who are hungry or homeless? I don't, but just yesterday, a parent called me to say that they couldn't afford to send their son back to XULA for the fall--it was just too expensive. She wanted to find out if there were enough online courses offered so that he could continue his studies while they tried to save and perhaps he could attend in person again in the spring. Many of our students and their families are struggling, and perhaps they would appreciate it if we do acknowledge their challenges, even in a small way, such as adding a statement to our syllabus and providing resources for them.
Brightspace Tip #47: Twitter Feeds
Twitter has proven itself to be a valuable tool for educators. ICYMI, read my Teaching with Twitter blog post for more information about the creative ways educators are using Twitter.
Instructors have the option to customize the look of their Brightspace Course Homepages to suit their needs. Some instructors who use Twitter in conjunction with their course find it useful to embed Twitter feeds into their Brightspace Course Homepage.
Twitter recently announced a change to the way you generate an embed code for a Twitter feed. To generate a Twitter embed code you should use publish.twitter.com. Additionally, with this change you can no longer get an embed code for a Twitter hashtag timeline. A button for the Twitter hashtag is your only option.
Once you generate your Twitter embed code you would place it in a custom widget and then put the custom widget on your course homepage.
Want more information?
Design a Course Homepage with Widgets (pdf)
Place Twitter Feed in Custom Widget (pdf)
View all the Brightspace training recaps
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Brightspace Tip #46: Continuous Delivery Updates
D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model is different from the previous update model we had with Blackboard. With Blackboard we used a system of “Big Bang releases” (large updates released once or twice a year that required 24-48 hours of system downtime).
The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system. Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.
Here are a few updates in the July 2018/10.8.3 release that were added to our system:
1) Assignments - New Text Submission type and workflow
Instructors can now create Text Submission assignment types in Brightspace. The new Text Submission type allows learners to create text documents for submission directly in Assignments using a rich text editor, eliminating the need to attach a file. Previously, learners had to create documents outside of Brightspace, then add them as attachments to their submissions within Assignments. This feature enables learners to work directly within Brightspace, allowing for a simpler workflow and standard file type submissions.
2) Turnitin - Improvements in the Turnitin Integration
Improvements have been made to version 2 of the Turnitin (TII) integration:
- Updates have been made to automate date management in TII. Start and End dates are no longer managed separately or prohibitive when learners make a submission in Brightspace and the TII dates are not set correctly.
- Learners have access to formative feedback left in GradeMark (even if there is no score, which can be found in the assignment submission folder, in User Progress, or in Grades).
- Feedback on Group Assignments is now provided to all learners in the group.
- Submissions made to a TII enabled assignment submission folder are pre-validated at time of submission to ensure they are within the file type and size requirements enforced by TII.
- Previously, when instructors used GradeMark to score or provide feedback, they had to sync each submission one by one to copy the score to Brightspace. A new configuration variable enables you to set up the default behavior of TII assignment submissions. Once set, scores can be copied automatically to Brightspace as a draft.
3) Quizzes – Removal of image and text information items
As images and text can be included in any type of question using the features of the HTML editor, there is no longer a need for image and text information items. Image and text information items in existing quizzes or question libraries convert into sections, and are still displayed to learners attempting the quiz. One section is created for each existing image or text information item. Once the conversion of existing image and text information items is complete, the ability to create new image and text information items is no longer available.
If you are interested in getting more information about these and all the July Continuous Delivery updates, refer to the Brightspace Platform July 2018/10.8.3 Release Notes.
Additonally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.
Want more information?
View current, past, and preview upcoming Continuous Delivery release notes
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Brightspace Tip #45: Grade Book – Release Final Grades
Unlike other grade items and categories in the Grade Book, final grades are not available to students by default. Final grades must be released. When setting up the Grade Book, the instructor can choose to automatically release final grades so that the students can see their final grade throughout the semester. If you did not choose to enable the automatic release of final grades when setting up your Grade Book, you will have to manually release final grades in order for students to see their final grade.
Additionally, you can selectively release final grades for some students now and release the final grades for other students later. For example, you can release the final grades for graduating seniors on one date and release the final grades for everyone else on a later date.
Follow these steps to do it.
Watch this video for instructions on how to release final grades:
Want more information?
Adjust Final Grades
Release Final Grades
Final Grades FAQs
Grades FAQs
Grades Tool Training Recap
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Image credit: "final grades" by jflorent is dedicated to public domain under CC0 and is a derivative of grade by OpenClipart-Vectors on Pixabay
Brightspace Tip #44: LockDown Browser Advanced Settings
Respondus LockDown Browser (RLDB) is a customized browser that increases the security of test delivery in Brightspace. Respondus LockDown Browser is intended for use by students while taking assessments that have been prepared for use with Respondus LockDown Browser. When students use Respondus LockDown Browser to access an exam, they are unable to print, copy, go to another URL, or access other applications. Once an assessment is started, students are locked into the assessment until it’s submitted for grading.
Respondus Monitor, an option that is used in conjunction with Respondus LockDown Browser, is a tool that will allow for proctored, or supervised, exams that students will take online in front of a web cam. Respondus Monitor can help ensure exam integrity for students taking their tests online outside of a testing center.
There are advanced features available when setting up an assessment that requires Respondus LockDown Browser. Advanced settings that instructors have the option to use are:
- Allow students to take the exam with an iPad, using the free LockDown Browser app
- Allow students to access to specific external web domains during the exam
- Provide students with a calculator or print function in the LockDown Browser toolbar
The “Allow access to specific external web domains” option is a relatively new feature of RLDB. By default, if an exam contains a link to an external web domain, students can view the initial page but all links and navigation from that page are blocked.
When the “Allow access to specific external web domains” setting is selected it allows a student to access any page or link within the specified domain when taking the exam. This is useful, for example, to provide access to an e-book during an exam. More information about the “Allow access to specific external web domains” setting can be found in this Knowledge Base article.
Additionally, RLDB includes a tool that enables .xls/.xlsx spreadsheets to be viewed and manipulated during an exam session. To enable spreadsheets to be accessed in RLDB, the instructor would add a link to the spreadsheet in the question wording. When a student selects the link within LockDown Browser, an Excel-like spreadsheet tool will open. The spreadsheet can be pre-populated with content or it can be a blank spreadsheet created in Excel that students use to prepare their answers. The instructor can require the students use the spreadsheet to calculate their answer to a quiz question as shown in this example:
Alternatively, the instructor can require students to create or modify a spreadsheet and submit the spreadsheet for grading as shown in this example:
Spreadsheet functionality is available for students taking RLDB exams using Windows, Mac, and iPad editions of LockDown Browser. More information about this feature and how to set it up can be found in the “Can spreadsheets be used with LockDown Browser?” Knowledge Base article.
Want more information?
Respondus LockDown Browser FAQ
RLDB Instructor Quick Start Guide
LockDown Browser Advanced Settings webinar recording
Respondus Monitor FAQ
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Brightspace Tip #43: HTML Editor
The HTML Editor is the primary method of creating content in Brightspace. It allows users to enter text, pictures, or embed audio/video. Advanced users can even embed HTML code.
You can create course content using the HTML Editor. For example, the HTML Editor is available when you edit discussion topics, create custom instructions for assignment submission folders, create quizzes, create ePortfolio artifacts, and create content topics.
Don’t let the name fool you. You don’t have to know anything about HTML (Hypertext Markup Language) in order to use the HTML Editor.
The HTML Editor has many icons that match those of common word processing software: bold, left justify, bullets, tables, and so on. It’s important to remember the HTML Editor is not a word processor. When you add pictures, links or embed videos, you are creating references to items that are stored internally (in Brightspace) or externally (another web site). If those items are changed or deleted, the reference will not display properly.
Want more information?
HTML Editor Quick Reference (pdf)
Making Use of the HTML Editor (video)
Format HTML course content
HTML Editor basics
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Brightspace Tip #42: Use Private Discussions for Journaling
Many instructors are using reflective journaling as a teaching strategy. They use reflective journaling as a means of aiding reflection, deepening students understanding and stimulating critical thinking.
Brightspace does not have a Journal tool. However, you can setup private discussions for journaling.
IMPORTANT: Each group in Brightspace has a maximum capacity of 200 participants and is restricted to 200 groups per category. You WILL NOT be able to set up private discussions for journaling if your enrollment is more than 200.
Follow these steps to do it.
To setup private discussions for journaling:
Want more information?
Use Private Discussions for Journaling (video)
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.
Image credit: Image by webvilla from Pixabay
Updated: 1/11/2020
Brightspace Tip #41: Continuous Delivery Updates
D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model is different from the previous update model we had with Blackboard. With Blackboard we used a system of “Big Bang releases” (large updates released once or twice a year that required 24-48 hours of system downtime).
The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system. Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.
Here are a few updates in the June 2018/10.8.2 release that were added to our system:
1) Rubrics - Control rubric visibility for learners
This release introduces the ability to control rubric visibility for learners. This is useful for preventing learners from using preview rubrics as answer keys for activities. For example, an instructor can now describe assessment expectations in assignment instructions, hiding the associated preview rubric. Once the assignment is graded, the instructor releases the graded rubric as part of the learner's assessment details.
2) Grades – Linked discussion threads are now available
When assessing a discussion post in the Assess Post pop-up, an instructor can now see a link to the original discussion post. This allows instructors to see more information about why the user posted that reply, or what other learners replied to their post. Previously, there was no hyperlink, and instructors had to open Discussions and manually find the information.
3) Copy Course Components - Date Offset
When instructors copy the content of one course to another, old course dates are also copied over. This feature enables instructors to offset those old dates to dates relative to the new semester. This feature also eliminates the burden of tweaking delivery and due dates for their learners. When instructors copy course components in bulk, they can enable the offset to occur to the items copied into the course by days or hours.
If you are interested in getting more information about these and all the June Continuous Delivery updates, refer to the Brightspace Platform June 2018/10.8.2 Release Notes.
Additonally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about all continuous delivery updates.
Want more information?
Continuous Delivery release notes
View all the Brightspace training recaps
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.