Thanks to those of you who attended this week's Customize Your Course Homepage workshop. The workshop, the eighth in our #LEX Advanced series, helps you to build on the skills you learned in the #LearnEverywhereXULA course. The focus of this workshop was to provide training on how to customize your course homepages to enhance the course experience for your learners.
In case you missed this week’s training session or if you attended the training session and want to recap what was covered, a copy of the workshop recording and resources referenced in the workshop are available. You can find the workshop recording and other resources in support of the workshop on the CAT+FD wiki.
Additionally, if you did not get the opportunity to earn a digital badge for participating in the workshop, it's not too late to earn that badge. We have a corresponding “Homepages & Widgets” module in the #LearnEverywhereXULA (#LEX) course that you can complete to earn a digital badge for this topic. The badge will count towards your #LEX Advanced certification.
I am writing this blog post as a follow up to Brightspace Tip #267: Use Submission Views to Show Quiz Results. As you may know, Submission Views are created to allow students to go back and review a submitted quiz. The Limited Duration option allows the instructor to choose what information the student sees immediately after completing the quiz (i.e., after the student clicks on the Submit Quiz button).
Additional Views are created with a specified release date and time that allow instructors to determine what students can see when they go back to review a quiz. Currently, there isn’t an option to set an end date for a Submission View. Therefore, a Submission View is active until the system encounters a subsequent Submission View with a later date/time making it the active view.
Better practice when setting up Submission Views is to create a “Shutdown View”. This ensures that quiz questions and answers are not available past the time the instructor plans to have it available. A Shutdown View will eliminate the need for the instructor to remember to delete Submission Views when they are past their usefulness.
Well-structured Submission Views for an exam where the instructor wants students to be able to see the quiz questions and user responses for a limited amount of time could look like this:
Example of an exam that is available for a limited amount of time for students to review
In the example above, the testing period for the quiz ends on April 3rd at 6 PM. The “After Testing Period Ends” Submission View will be active on April 5th at 6 AM. The Shutdown View will be active April 6th at 11:59 PM. Students will be able to see the quiz questions with their responses in between April 5th at 6 AM and April 6th at 11:59 PM.
Creating a “Shutdown View” with an end of the semester date/time is good practice if you are planning to copy a course with quizzes that have Submission Views into another course. This ensures that a quiz with a Shutdown View will force you to update the Submission View settings in the course you are copying to. Thus reducing the possibility that you have a Submission View enabled before you want it to be. Even if you do not plan on reusing the exam in the future, setting up a “Shutdown View” is a better practice that can prevent future problems.
Example of an exam with an End of Semester Shutdown Submission View
Did you know you can use the Manage Dates tool to edit dates in bulk? Also, the Manage Dates tool provides you with a quick way to see which quizzes have Submission Views set. You can edit Submission Views from the Manage Dates tool as well.
Example of quiz with Submission View dates displayed in the Other Dates column of the Manage Dates tool
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
The instructor’s view of grades is not the same as the learner's view of grades. Did you know you can get a preview of what a learner sees when they view their grades in your course?
To verify what a learner sees when they view their grades, an instructor can Preview the learner's grades.
Follow these steps to do it.
To Preview a learner's grades you should:
On the NavBar, click Grades.
On the Enter Grades page, select "Preview" from the contextual menu associated with a learner name from the table. The Grades will appear in a new pop-up window.
NOTE: If you are meeting with a student and want to hide the grades of the other students, you should use the Grade Book Search to do so.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Wednesday, October 20th, is International Pronouns Day. International Pronouns Day is celebrated on the third Wednesday of October and seeks to make respecting, sharing, and educating about personal pronouns commonplace. Referring to people by the pronouns they determine for themselves is basic to human dignity. Being referred to by the wrong pronouns particularly affects transgender and gender nonconforming people. For more information about International Pronouns Day visit pronounsday.org.
Did you know, users now have the option to indicate their pronouns in their Brightspace user profiles? Brightspace user profiles are visible to anyone who shares a course with a particular user, including students, instructors, administrators, etc.
The area in your Account Settings, where you can set your pronounsA user profile card with the pronouns displayed
Celebrate International pronouns Day by entering your pronouns into Brightspace and invite your students to do the same.
If you are looking for a good pronoun primer on inclusive teaching, check out this Gender Diversity and Pronouns resource from the University of Michigan.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Would you like to congratulate your students for a job well done or give them a nudge when they might need to work harder -- without having to do a lot of extra work to make it happen? The Brightspace Intelligent Agents tool can help automate this process for you.
Intelligent Agents allow instructors to delegate some of the course communication and notification tasks to the system, based on specific triggering activities in the course. Intelligent Agents can be used to both recognize student achievement and warn of potential problems. For example, you can use Intelligent Agents to:
Check for users that have not logged into the course
Check for users that have not logged in within a specific number of days
Notify users with grades below a certain level
Congratulate users with grades above a certain level
Check for users that view a specific content topic
The automatic notifications that are generated when specified course performance criteria are met can be sent to instructors, advisors, and/or students.
Repetitive emails may lose their effectiveness, so use Intelligent Agents sparingly. Consider using Intelligent Agents when there isn't a better way of communicating. Ask yourself,
Would an announcement work better?
Would a personally crafted email work better?
Would a discussion board posting work better?
If the answer is no, then consider using an Intelligent Agent!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
VoiceThread is a web 2.0 tool that allows you to humanize interactions in an online environment. Instructors and students can share a wide variety of media (images, PDFs, slides, video, and more) and share text, audio, and video comments on that media quickly and easily. VoiceThread transforms stale, text-based discussions by infusing your content and conversations with human presence, just as if students were all sitting in the classroom together, but without scheduling a specific time to meet.
There are some great new features available in VoiceThread assignments! Read on for more information about the new features that were recently introduced.
Separate Close and Due Dates + Late Submissions
When building an assignment, you can now set a due date and a close date. This enables you to continue making the assignment available to students even after the due date passes. It will only become unavailable after the close date.
Additionally, students can submit after the due date has passed, and their submissions will be marked as "Late" on your grading page so you can decide whether to deduct any credit for missing the due date.
Replying To Comments after Submitting
After students submit a commenting assignment, you might want them to go back and reply to classmates to keep the conversation going. Now they can use the threaded reply option to continue the conversation even if they've submitted and received a grade. The image below illustrates how a student can make a reply comment even after submitting successfully.
Slide Requirements
Create and comment assignments can require students to add a specific number of slides before they can submit. Set this requirement in the same place you set a required number of comments.
Point Value Grading
Instructors can make VoiceThread assignments worth a specific number of points instead of using percentage grading. You can set the points possible in the "Assessment" section when you are creating the assignment. Previously you had to grade based on a percentage scale.
When it's time to grade, just enter the number of points you want to give each student. No more need to convert to percentages first!
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Submission views can be created to allow students to go back and review a submitted quiz. Customizing the submission view allows instructors to choose what information the student sees upon completing the quiz, as well as what they can see when they go back to review a quiz. The default submission view shows the overall score to the student (when they submit their quiz) and nothing else. To release more information to students (i.e. feedback, their submitted answers, the answers to each question, class averages and statistics, etc.) you need to either edit the default submission view or set up an additional submission view.
The Default View is what students see immediately upon submitting their quiz. The Default View typically does not allow students to see answers to a quiz, but does allow them to view their score on auto-graded items. If you adjust the Default View to allow students to see the answers to a quiz, keep in mind the Default View is what students see as soon as they submit their quiz. Thus, showing answers in the Default View while the quiz is still in progress would reveal answers to the quiz before ALL students have submitted the quiz.
Additional Views can be created with a specified release date and time that allows instructors to release information, or answers, after a certain time. For example, an Additional View could be created for after all students have submitted the quiz (i.e., after the quiz is closed) to allow students to view which questions they answered correctly and/or incorrectly, as well as answers to questions. Another Additional View could also be created to allow students to see the class statistics and could be set to release at the end of the semester. If a quiz has multiple attempts, you can also specify a score required on an attempt in order to release the submission view.
I recommend you create an Additional View and name it “Shutdown View”. For the Shutdown View you would select "No" for the Show Questions option (in the View Details section) and enter the date/time you would like the first additional view to close to your students (in the View Restrictions section). This additional view will “shutdown” the first additional view as only the most recent submission view is the active one. This will ensure that your quiz questions and answers are not available past the time you plan to have it available. You may decide that you want the submission view to be available to your students through the end of the semester. In this case, I suggest creating a “Shutdown View” with an end of semester date/time. Creating a “Shutdown View” with an end of the semester date/time is good practice if you are planning to copy a course with quizzes that have submission views into another course. This ensures that a quiz with a Shutdown View will force you to update the settings in the course you are copying to. Thus reducing the possibility that you have a submission view enabled before you want it to be.
Important Notes:
Submission Views DO NOT take effect until the quiz scores have been published. The “Allow attempt to be set as graded immediately upon completion” option must be checked. This option is found in the Assessment tab.
The Limited Duration option allows students to only be able to access the submission view for a short period immediately after completing the quiz. This option SHOULD NOT be used if you want students to review at a future date/time. In this case you should set up an additional view for the date/time you want the view to start AND set up a “Shutdown View”.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
As you know, hurricane season runs from June 1st through November 30th. Hopefully there won't be another hurricane, tropical storm, or weather related event that causes an interruption this semester. However, it's a good idea to be ready just in case. ICYMI, read my Brightspace Tip #245: Are You Ready? blog post which has information to help with instructional continuity.
Additionally, have you considered using VoiceThreads in your courses? With VoiceThreads you can have discussions asynchronously using voice. VoiceThread is an interactive tool that allows instructors and students to share a wide variety of media (images, PDFs, slides, video, and more) and to share text, audio, and video comments on that media quickly and easily.
Our "Be Ready for Mother Nature with VoiceThreads" training focused on how you can use VoiceThreads for unplanned events. You don’t have to lose precious class time when you incorporate VoiceThreads. In case you missed our Be Ready for Mother Nature with VoiceThreads training session or if you attended the training session and want to recap what was covered, you can review these resources:
*NOTE: The workshop recording refers to the old way of setting up VoiceThreads in Brightspace. There has been a recent change in how you setup VoiceThreads in Brightspace. You can find more information about the change in my Brightspace Tip #258: VoiceThread Integration Changes blog post. The other information in the workshop recording is correct.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
Did you know a new quiz accommodations feature was introduced in our February Continuous Delivery Updates? This new feature enables instructors to grant quiz accommodations to learners through the Classlist tool. Instructors can assign accommodations to specific learners that apply across ALL quizzes instead of applying them on a quiz-by-quiz basis.
Accommodation options currently available include: more time to complete quizzes at the course level and the ability to bypass right-click restrictions in quizzes. The right-click restriction in quizzes is the ability for learners to right-click in the quiz while taking the quiz. The ‘Always Allow Right Click’ is a common requirement for students that use assistive technology to access their quizzes.
The Edit Accommodations option in the ClasslistThe Edit Accommodations dialog box
Once granted, these accommodations apply to all quiz activities in a course for that learner. The additional time can be applied in terms of quiz time multipliers (for example, 1.5 x quiz time) or +minutes (for example, an additional 30 minutes) on every quiz in a course.
Accommodations for Instructors:
An icon appears next to the learner’s name in the Classlist to indicate that the learner has an accommodation.
Instructors can filter the Classlist by Accommodations.
Instructors can also Print or Email a list of users with accommodations by adding the filter to those pages.
Accommodations for learners:
An icon appears next to learners’ own names in the Classlist to indicate they have an accommodation. To view accommodation details, learners can click My Accommodations from their learner context menu.
When commencing a quiz, the accommodation icon appears next to a learner’s quiz time to indicate that their accommodation has been applied. If a learner’s time accommodation has been overridden by a quiz-specific special access, this icon does not appear.
Classlist page highlighting the Learner has Accommodations iconLearners can see accommodations reflected in the time allowed when taking quiz
Quiz-specific special access can overwrite an accommodation for any user on a quiz-by-quiz basis. When you overwrite an accommodation and then click Save, a warning describing the impact of overwriting the accommodation appears. Accommodations set for learners in Classlist are displayed in the Special Access for the quiz.
An example of how Accommodations set for a learner in Classlist will show up in the Special Access for a quiz
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
I usually get a lot of questions about quiz availability and time restrictions. In particular, I am asked to clarify the quiz availability and timing options. I’m writing this blog post to provide some clarification on this.
The availability settings are used by Brightspace to determine when to make the link to the quiz available for the students to click on to start the exam. The timing options are used to determine how much time the student will have to take the exam. Availability and timing work independently of each other. If the availability date/time is set for a two hour exam window, then the student will be able to start the exam anytime during that two hour window and the timing will determine how long they have to take the exam. Brightspace IS NOT going to subtract the time the student started the exam and then limit the testing period to the remainder of the time. A student will have the entire time to take the exam regardless of when they started it.
Example of availability dates for an exam
The way in which the availability and timing options work may be more of a concern for faculty who are teaching a remote class and their students are expected to take their exams on a given day at a given time. For example, you have a course that is being taught remotely. Your class meets 8:00 am until 9:15 am on Tuesdays and Thursdays. Your students are expected to take their exams during the regular class meeting time. You can restrict the time students have to start the exam. You will have to decide how long students would have to start the exam. Let’s assume you are okay with the students starting their exam during the first 15 minutes of the class meeting time. The start time for this example would be 8 am on the testing day. The end time would be set to 8:15 am on the testing day. This means the students would have this 15 minute window to start their exam.
Example of an enforced time limit for an exam
Your timing options would be set to give the students 75 minutes to complete the exam once they start it. A student who starts the exam at 8:10 am would have until 9:25 am to complete it.
A student who tries to start the exam after 8:15 am will NOT be able to start the exam because the link will no longer be available. Likewise, a student who has an internet connectivity issue while taking the exam will not be able to get back into the exam after 8:15 am (to pick up where they left off) because the link will no longer be available. In those cases, you would have to use the “Add Users to Special Access” option to grant the student access to the exam. The Add Users to Special Access option would allow you to change the length of time the student has to take the test and/or to open the exam back up for a student who had connectivity issues.
Continuing with my example, you have a student who notifies you at 8:30 am that they are late and want to be able to take the exam. You would edit the exam, click on the Add Users to Special Access button (on the Restrictions tab), and change the timing to allow the student the remaining 45 minutes to complete the exam. You would also have to change the end date/time for that particular student's special access in order for the link to the exam to be available to that student.
NOTE: The type of access would NOT be changed when allowing the student to take the exam. The “Type of Access” would still be “Allow selected users special access to this quiz”. More information about Special Access for quizzes can be found in this blog post.
Example of special access for an exam
Finally, I think it is a good idea to explain the availability and timing options that you decide to set for your exams to your students. This could eliminate confusion about the testing options and what to expect when taking the exam.
Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.
