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D2L (the company that owns Brightspace) uses Continuous Delivery to update our Brightspace system. The Continuous Delivery model gives us regular monthly updates allowing for incremental and easily integrated changes with no downtime required for our Brightspace system.

Our Continuous Delivery update occurs on the 4th Thursday of each month. D2L provides release notes to help users stay up-to-date with the changes.

Here are a few updates in the August 2021/20.21.8 release that were added to our system this month:

1) Activity Feed – Date picker change

This feature updates the date picker component in Activity Feed. The new date picker has a more streamlined design and requires slight workflow changes: to clear a date/time, use the Clear option and to set the calendar to the current day, use the Set to Today option.

The date picker component in Activity Feed prior to the update
The date picker component in Activity Feed prior to the update
Updated date picker component in Activity Feed for due dates
Updated date picker component in Activity Feed for due dates
The Post Later dialog box in Activity Feed
The Post Later dialog box in Activity Feed

Note: The Date field in the Post Later dialog box is a mandatory field. There remains to be no option to clear this field. You must set this date to a future date or click Cancel to exit this dialog box.

2) Assignments - Icons in attachments toolbar

This release updates the attachments toolbar which appears in the evaluation panel on the right side of the new Assignment Evaluation Experience.

Users can now add attachments to their feedback from QuickLinks, web links, Google Drive, and OneDrive using the new icons in the toolbar. Previously, users could only add attachments by uploading a file from their computer, recording an audio note, or recording a video note.

This change aligns the attachments toolbar in the new Assignment Evaluation Experience with the attachments toolbar in the new Create and Edit Assignment Experience.

Previous attachments toolbar containing icons for Upload File, Record Audio, and Record Video
Previous attachments toolbar containing icons for Upload File, Record Audio, and Record Video
New attachments toolbar containing icons for Upload File, QuickLink, Web Link, Google Drive, OneDrive, Record Audio, and Record Video
New attachments toolbar containing icons for Upload File, QuickLink, Web Link, Google Drive, OneDrive, Record Audio, and Record Video

3) Brightspace Editor – Available as the default editor

This feature updates the Brightspace Editor – Available in ePortfolio External Comments and Quiz Builder | Updated feature released in July 2021/20.21.7.

This release sets the new Brightspace Editor as the default editor across Brightspace Learning Environment.

As mentioned in the Brightspace Editor – Replaces The HTML Editor | New release note in April 2021, the Brightspace Editor does not have a built in spell checker. Your web browser’s built-in spell check functionality is available in the new Brightspace Editor and D2L recommends using it. However, the d2l.Tools.Quizzing.ShowSpellCheckInAttempts org unit configuration variable is still respected and marks text in Quizzes to be ignored by the browser spell checker. It can be turned off for all quizzes at the org unit level.

The inline limited version of Brightspace Editor is now available in Activity Feed as the default editor.

The editor in Activity Feed before the update
The editor in Activity Feed before the update
The updated inline limited version of Brightspace Editor in Activity Feed
The updated inline limited version of Brightspace Editor in Activity Feed

Brightspace Editor HTML options in Activity Feed include: Bold, Italic, Underline, Strike-through, Superscript, Subscript, Font Color, Bulleted Lists, Numbered Lists, Increase/Decrease Indentation, Insert Stuff, Insert Quicklink, and Emoji. Insert Stuff now includes various capabilities, including Video Note functionality.

The Account Settings > HTML Editor Settings option is no longer available as it is not applicable with the new Brightspace Editor. This setting was previously used to make the HTML Editor more accessible to screen readers by removing the RichText presentation layer. Improved accessibility workflows in the new Brightspace Editor make this setting redundant.

Additionally, the Brightspace Editor now remembers the open or closed state of the More Actions button, per user, in order to reduce clicks for users that frequently use options in the expanded editor.

The Brightspace Editor now uses pixels (px) in the font size menu in order to match the Content Settings menu for an org unit’s default font size.

4) Brightspace Pulse – Comment on Activity Feed posts

To encourage class engagement, learners can now comment on Activity Feed posts in Brightspace Pulse. Previously, learners could only read Activity Feed posts and comments in Brightspace Pulse.

In Brightspace Pulse, tap the Courses tab, and then tap a course with Activity Feed enabled.

From the Activity Feed tab, tap the post you want to comment on, and then tap Add Comment. A browser opens, displaying the Activity Feed for the course in Brightspace Learning Environment.

Tap the post you want to comment on, add your comment, and then tap Post. Your comment displays.

To close the browser and return to Brightspace Pulse, tap Done.

In Brightspace Pulse, refresh the page to display your comment.

The new Add Comment button in Brightspace Pulse's Activity Feed
The new Add Comment button in Brightspace Pulse's Activity Feed

5) Brightspace Pulse – View all grades for a course

Learners can now view all grades for a course from a new Grades tab in the course. Previously, learners could only view course grades from notifications in Brightspace Pulse or by opening a browser and navigating to the Grades tool in Brightspace Learning Environment.

To view all grades for a course, tap the Courses tab. Next, tap a course, and then the Grades tab. All received grades for the course display, indicating if feedback is available. To open the Grades tool in a browser and view full grade breakdowns and calculations, tap View Grades in Browser.

To view feedback, tap a grade. The grade and text feedback display. To view details about the associated activity in Brightspace Learning Environment, tap View Activity.

This implements Product Idea Exchange item D6422.

The new Grades tab for a course in Brightspace Pulse
The new Grades tab for a course in Brightspace Pulse
A graded activity with feedback in Brightspace Pulse
A graded activity with feedback in Brightspace Pulse

6) Brightspace Pulse – View content module descriptions

Learners can now view content module descriptions in Brightspace Pulse. Instructors use module descriptions to communicate vital information to learners about specific course content. Previously, module descriptions were only visible from Brightspace Learning Environment, which may have caused learners to miss important information when accessing courses from Brightspace Pulse.

This feature implements PIE items D4547 and D6460.

A content module description in Brightspace Pulse
A content module description in Brightspace Pulse

7) Rubrics – Increased accessibility with labels on radio buttons

To provide a better experience to clients using screen readers, criterion levels now indicate the level name and point value of each radio button when it has the focus. Previously, screen readers only indicated “radio button X out of Y” or “radio button, not selected” depending on whether the focus is on a selected criterion.

In addition, the mobile view of Rubrics now has radio buttons implemented to describe the level name and point value of each criterion level, consistent with the view on a larger screen.

Note: Depending on the screen reader you use, the way of listing all the radio buttons on a page differs. For example, In NVDA, press INSERT+F7; in JAWS, press CTRL+INSERT+A. In general, D2L tests compatibility with the following screen readers: NVDA, JAWS, and Voiceover.

Example of criterion level rows behave as radio buttons for screen readers
Criterion level rows behave as radio buttons for screen readers

8) Rubrics – Inline grading improvements

There have been improvements to the ease of use of the inline grading experience, including changes to ensure grading experience parity for screen reader users. Previously, screen reader users were unable to grade or review tasks due to missing information. In addition, the updates now include the following:

  • The interaction of the arrow buttons at either end of the evaluation slider now indicate a hover state compared to a focus state. If there is no level under the hover pointer, the level area is empty.
  • If the hover pointer is on a level, the name, description, and score appear in the level information area below the slider.
    If the hover pointer is on a level, the name, description, and score appear in the level information area below the slider.
  • Keyboard navigation of the slider evaluation levels identify the focus and indicate the criterion you are viewing. When the keyboard focus is on a level, you can press the arrow keys at the beginning and end of the slider or use the left and right arrow keys on the keyboard to move the focus within a scale. In grading mode, moving the focus to a level directly selects the level. You can also press Enter to select or unselect a level. In preview mode, the selected level does not change when you review other levels’ information.
  • The focused level is highlighted inside the slider segment.
    The focused level is highlighted inside the slider segment.
  • Keyboard navigation of the slider evaluation levels more clearly identify the focus and level you have selected in grading mode. You can use the right or left arrow key at the beginning and end of the slider to move the focus within a scale. Press Enter or use the left and right arrow keys on the keyboard to select and deselect the level.
  • When the level is selected, a larger box outlines the slider level, and a checkmark appears in the level.
    When the level is selected, a larger box outlines the slider level, and a checkmark appears in the level.
  • The level name and description of an evaluation level appear below the evaluation slider in the selected state, and the selection indicator appears on the slider at the chosen level.
  • When a level is selected, the level name and description appear, along with the selection indicator.
    When a level is selected, the level name and description appear, along with the selection indicator.
  • When the rubric has been graded, the level information area displays the selected level’s information by default, unless other levels are in hover state in grading mode, or in hover or focus state in reviewing mode.
  • When a non-selected level is in hover state, the name, description, and score appear in the level information area below the slider.
    When a non-selected level is in hover state, the name, description, and score appear in the level information area below the slider.
  • When you move the selection block to a different level, there is now an animation to smoothly transition to the new level.

9) Rubrics - Overall Score now appears in Mobile View and the New Assignment and Discussion Evaluation Experiences

When an instructor using the New Assignment Evaluation Experience opens a rubric in a new window, the Overall Score displays for each rubric, and the instructor can override the level if necessary. Previously, if an instructor did not open a new window, rather, they viewed the rubrics inline in the New Assignment Evaluation Experience tool, the Overall Score did not appear, and the instructor could not override the level. As a result, text-only rubrics could not be assessed because the Overall Score was not available.

Now, instructors using Mobile view can evaluate text-only rubrics for assignments (using the New Assignment Evaluation Experience) and can evaluate text-only rubrics for discussions (using the New Discussions Assignments Evaluation Experience) as expected.

The Overall Score in Mobile and New Assignment Evaluation Experience views
The Overall Score in Mobile and New Assignment Evaluation Experience views

If you are interested in getting more information about these and all the August Continuous Delivery updates, refer to the Brightspace Platform August 2021/20.21.8 Release Notes.

Additionally, refer to the Brightspace Release Notes for Continuous Delivery Releases, for details about current, past, and to preview upcoming continuous delivery updates.

Want more information?

View current, past, and preview upcoming Continuous Delivery release notes
View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: image by geralt from Pixabay

female holding here head in her hands

It is easy to upload content into your Brightspace courses. As you are designing assignments you may be asking yourself “how much can I reasonably expect my students to accomplish outside of class?” How much is too much? In a recent Brightspace Community article, Catrina Ascenuik, provided some suggestions for creating a custom learning path to help prevent information overload for learners. Her suggestions are:

Use Release Conditions – Create a custom learning path through the materials in your course using Release Conditions. When a Release Condition is attached to an item, learners cannot see that item until they meet the associated condition. You can find more information in Brightspace Tip #237: Release Conditions.

Use Start Dates, Due Dates, and End Dates – Use availability dates to schedule lesson delivery. By doing so instructors can determine when certain content in their courses will become available to learners. You can find more information in Brightspace Tip #248: Drip-Feeding.

Other Resources Section – There just isn’t enough time to show learners everything. Distinguish between those items that are required and those items that are recommended. Create an extra resources section for recommended items that learners can look at in their own time. This could be added at the end of each module or at the end of the course.

Estimate Time for Course Content + Work – You should have a sense of how long it will take learners to go through the content and to complete the assignments. Here is the Wake Forest University: Workload Estimator that can help you gauge how long a module will take a learner to complete.

Have you found ways to customize a learning path or reduce information overload for your learners in your Brightspace courses? If so, we would like to hear about it. Feel free to leave a comment on this blog post.

Want More Information?

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "Information overload is painful" by bandita is licensed under CC BY-SA 2.0

HAL 9000, the computer from the movie '2001: A Space Odyssey'
"It can only be
attributable to
human error."

When I started working in CAT+FD, way back in 2015, faculty who were interested in attending one of our workshops would send an email saying they were interested in attending that workshop. It was not a particular efficient system, as someone had to regularly check the CAT Box (our name for that email account) and update the list of attendees. As many people know, I'm a big fan of automation: any system that can be set up to work on its own, should be set up to work on its own. It saves time and cuts down on mistakes. So, I started playing with Google Forms and Google Sheets, and by the end of that first year, I'd built a system that let people register and that created an always up-to-date list of attendees for each of our upcoming workshops without the need for anyone in the CAT+FD office to do anything.

That system has worked (I think) pretty well for the past five years. There have been a few hiccups along the way, as there usually are with an automated system, but those were few and far between. Since its launch, we've had over 2,000 registrations recorded through the system. (No, we don't keep any records of those registrations.) When, in March 2019, we had to rapidly pivot to fully online workshops, changing the system required only a few small changes.

This summer when we learned that Xavier faculty and staff would be migrated from G-Suite to Microsoft 365, we knew that was the end of our hombrewed system. Even though we've been told that all of the documents in our Google Drives will be converted for us to the corresponding Microsoft application, the system itself is heavily dependent upon functions that only work in Google. Transferring the system to Microsoft would require starting mostly from scratch.

Fortunately, our friends and colleagues in the Library have given us space on their LibCal account, which includes its own events management system. Although it works in much the same way, it does look different in many ways. And it also offers a few new features that we think will be very useful. If you take a look at the CAT+FD home page, you won't notice much of a difference: we're still listing the next few events with links to more information. Likewise, our full events page, which lists all of our upcoming events, doesn't look all that much differece. And again, our weekly email won't look all that different either. However, when you click on the link for any event from those sources to get more information or to register for the event, things will start to look different.

A screen capture of the information page for an event listed in LibCal.
The pages for each of our events are where you will see the main difference with this system.

As you can see above, this screen is very different from what you might be used to, and this blog post is mostly just to prepare you for that change. In addition to the different visuals, please note that you can now print the information about an event, save an event to your calendar, or post about an event to social media (We'd love it if you did that! Be sure to tag us @xulacat if you do!). We've also been able to add categories to our workshops, which will help us keep things more organized and may help you identify workshops that interest you. For example, if you wanted to just see a list of our upcoming #LEX Advanced workshops, you can do that now.

Another change is how the registration process works and the format of our workshops, but I will save that for another blog post.

Xavier instructors, by completing the #LearnEverywhereXULA (#LEX) course, you honed your Brightspace skills and learned some of the better practices for remote and online teaching. Congratulations! You now have the opportunity to expand your horizons even more by becoming #LEX Advanced Certified. How do you achieve that? Keep reading.

Image by Amander Dimmock from Pixabay

You earn this certificate by participating in at least four #LEX Advanced workshops or completing four self-paced #LEX Advanced modules, or any combination of the two as long as you complete four. In these workshops/modules you will learn about using design and automation features available in Brightspace to apply better pedagogical practices within your courses by making them more user-friendly, accessible, and efficient.

Be on the lookout for #LEX Advanced workshops in CAT+FD’s events calendar or check out the #LEX Advanced course in your Brightspace account. Any questions? Contact us at cat@xula.edu.

"Drip-feeding" is a term you will likely hear in association with online and hybrid learning. While the term "drip-feeding" is new to many people, most are familiar with the concept.

drop of water dripping slowly from a faucet

Drip-feeding is "scheduled lesson delivery." Essentially, instructors can determine when they want certain content in their courses to become available. Instructors can configure their course content and then set-up the sequential delivery of that content. Once set-up, the Learning Management System (LMS) will auto-drip the content to students without any more work by the instructor.

Utilizing date/time restrictions allow instructors to create content at a time that is convenient to them and make it visible to students at the appropriate time. This can be very handy because instructors can set-up their course content well in advance of when they want it to be available to their students. For example, create all the course content at the beginning of the semester, set the date/time restrictions, and then let Brightspace auto-drip the content.

The availability dates in Brightspace control when items are available to students. There are three types of availability dates, they are:

  • Start dates: These dates specify when a student can see the item. Students will see that the item exists, but they cannot open it beforehand.
  • Due dates: These dates specify when a student should complete an item. The dates will appear in the course calendar and students will be able to see and submit their work after the date has passed.
  • End dates: These dates restrict access to the item. They remove all access once the date has passed.

Some instructors may be hesitant to set date/time restrictions for the entire semester because assignment dates/times may need to be adjusted as the semester progresses. This means, the instructors would have to go into the content items to adjust the dates/times when necessary. The Manage Dates tool can simplify this process. The Manage Dates tool allows instructors to easily change due dates and availability dates at one time (all on one page). The Manage Dates tool will save instructors some time as they will not have to edit each individual item to adjust the dates/times.

Drip-feeding works well for courses that contain complex material that students need time to digest and complete. In this case, drip-feeding content may help your students not to feel overwhelmed.

Want More Information?

How to Add Dates and Release Conditions to a Modules and Topics
Brightspace Tip #74: Manage Dates

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo credit: "Dripping faucet" by Albert Lynn is licensed under CC BY-NC-ND 2.0

female students looking at a laptop screen

In a recent Inside Higher Ed blog post, Steven Mintz discusses lessons learned from the pandemic about effective teaching. His lessons learned are:

  • Teaching online is tough work.
  • It’s easy for online students to disengage, self-isolate and fall off track.
  • Social and emotional issues are as important as course content.
  • Coverage and pacing pose a big challenge.

Steven goes on to list eight ethical issues around online learning that will persist after the pandemic. Those ethical issues are:

  1. Equity: How to ensure that every student has an equal opportunity to learn and to fully participate in our online courses.
  2. Learner diversity: How to address the special challenges that e-learning poses.
  3. Support: How to ensure that students have the ready access to the academic, technological, mental health and other supports that they need to succeed.
  4. Feedback and responsiveness: Making sure that students receive the guidance and feedback they need to succeed academically.
  5. Privacy: How to ensure that students’ right to privacy is protected.
  6. Netiquette: How to ensure that all participants in the class behave in a civil, respectful manner.
  7. Assessment: How to maintain academic integrity in an online environment.
  8. Intellectual property: What rules should govern respect for copyright in online classes.

If you are interested in Steven’s strategies for addressing these ethical issues, read his What the Pandemic Should Have Taught Us about Effective Teaching blog post.

Image credit: #WOCinTech Chat / CC BY 2.0

I usually get a lot of questions from faculty related to setting up their Brightspace courses. In the spirit of starting the academic year with less stress, I offer the following infographic with course design suggestions to reduce your course setup and management stress:

course design zen infographic

Accessible PDF version of Course Design Zen infographic.

Want more information?

Course Design Suggestions
Merging Courses
Setup your Fall Courses
Setup your Grade Book
Use Date Management
Using Quicklinks
Copy Course or Copy Components

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

As you prepare to teach this fall, now is a good time to get started setting up your Brightspace courses. Our Information Technology Center (ITC) has created the fall courses in Brightspace.

NOTE: You should see your fall courses in the My Courses widget. Last month's Continuous Delivery Updates implemented the updated My Courses Widget sort logic. If you do not see your fall courses in your My Courses widget, you should click on the link to "View All Courses" (located at the bottom of the My Courses widget). Verify that you are listed as the instructor for the course in Banner.

To get started, you can post your syllabus, course documents, announcements, and setup your Grade Book in your Brightspace courses. You can also customize your course homepage and/or course image/banner.

to do list

If you teach a course that is cross listed you will have a Brightspace course for each cross listing. You can combine the cross listed courses into one Brightspace course so that you can post course materials and grades to one combined Brightspace course. Combining courses may also work for you if you are teaching different sections of the same course and would like to have the different sections combined into one Brightspace course so that you can post course documents and grades in the one combined course. The beginning of the semester is the best time to submit a request to merge your Brightspace courses before you add course materials or grades to the courses.

Additionally, if the fall course you are teaching is the same as one of your previous courses you can copy the entire course (or copy components) into your "empty" Brightspace fall course.

Follow these steps to do it.

Listed below are links with instructions to:

Want more information?

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Brightspace Known Issues
Continuous Delivery release notes
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Photo Credit: image by successtiming from Pixabay

image showing various disasters

Each threat of heavy rains and street flooding in our area should be a reminder that course delivery is vulnerable to unplanned events. Potential interruptions to class activities include but are not limited to natural disasters, widespread illness, acts of violence, planned or unexpected construction-related closures, severe weather conditions, and medical emergencies.

Here are a few things you can do in Brightspace to help you prepare should the need arise.

For those who missed our "Preparing to Teach During an Interruption: Strategies for Maintaining Instructional Continuity" workshop and for those who want to learn more about instructional continuity, you will find a link to the workshop recording, PowerPoint slides, and resources discussed in the workshop here:

Want More Information?

View all the Brightspace training recaps
Instructors Quick Start Tutorial
Continuous Delivery release notes
Brightspace Known Issues
Request a sandbox course
Sign-up for Brightspace training sessions
You can find Brightspace help at D2L's website.
Join the Brightspace Community.
Try these Brightspace How-To documents.
Visit our Brightspace FAQs for additional Brightspace information
or schedule a one-on-one session, email, or
call Janice Florent: (504) 520-7418.

Note: Are you doing something innovative in Brightspace or perhaps you've discovered a handy tip? Share how you are using Brightspace in your teaching and learning in The Orange Room.

Image credit: "The threat of disasters is real" by jflorent is licensed under CC BY-NC-SA 4.0